Japanese Speaking Purchasing Coordinator

Currently we are looking for Purchasing Clerk on full-time basis for our client that is a global logistics company based on the Westside of Sydney.

The Purchasing Clerk initiates, prepares, processes, and verifies purchase orders following company guidelines to purchase products by required delivery dates. Interacting with external suppliers and vendors to obtain pricing terms, product specifications, monitor stock level, and optimise savings.

Additionally, the role coordinates the purchasing, receipt, recording, monitoring, and distribution of goods and services, and the clearance and collection of imported goods and shipment of cargo for selling, and with internal teams to make sure that procurement requirements are met promptly and efficiently.

You will be trained and assists and is engaged in any of the work activities as specified below, but not limited to the following:

Responsibilities:

• Preparing purchase orders including preparing accurate and complete purchase orders for products
• Maintaining purchase records including maintaining details records of purchases including quantities, shipping information, costs associated with the purchase
• Scheduling shipping including scheduling incoming and outgoing shipments, following up with vendors to check in on late or missing shipments or to report damaged goods
• Coordinating supplier and vendor activities including supporting supplier and vendor relations, and profitability by managing vendor relations, gathering the pricing data, comparing supplier and vendor offers and maintaining vendor contact information
• Receiving, checking, and processing purchase requests
• Verifying incoming and outgoing goods against records
• Providing information about price, and calculating storage and clearance charges
• Maintaining records of goods received and despatched recording customs clearance requirements and authorising collection of shipments
• Organising despatch and collection of goods
• Handling emails and phone inquiries from/to customers and vendors
• Issuing quotation, invoices, statements, delivery orders and other documents
• Handling day-to-day administrative duties
• Handling any ad-hoc duties requested by your manager

Requirements:

• Min of 1 year of Part or direct experience as a Purchasing Officer, Office Clerk, Accounting related roles
• Good communications skills both internally (managers, and colleagues) and externally (vendors and customers)
• Hands-on experience with purchasing software
• Understanding of supply chain/logistics industry is ideal but not necessary
• Good Excel skills
• BSc in Logistics, Business Administration, or relevant field

*Full working rights in Australia is required to be qualified for this application
*It's highly recommended that you will drive your own car to office as public transportation is very limited

At HOBAN we embrace diversity, inclusion and equal opportunity. We welcome and encourage applications from people from all backgrounds.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability. If you require an adjustment to be made during the recruitment process, please email ***********@hoban.com.au or visit hoban.com.au/adjustments.