Marine Catering Administrator

Australian Offshore Solutions is a leading provider of marine support services to the offshore energy industry. Our range of services includes vessel charters, marine manning, and specialist marine solutions. With a commitment to excellence, safety, and customer satisfaction, we strive to deliver the highest quality services to our clients. We require the services of an experience purchase officer/ catering coordinator role to join our head office locate in Applecross.
Activities/ Duties
Creating Purchase Orders both manually and within internal systems
Uploading all relevant data in system (PO's, Invoices)
Bi-monthly food cost control analysis for each site
Review and advise on provisions request in liaison with the Chief Steward
Periodic site visits (when applicable) for stock taking and inventory management.
Planning of logistics and arranging on time provisions deliveries
Reporting and documenting any delivery discrepancies.
Submission of month end financial documentation requirements in a timely manner.
Review and analyse month end documentation to ensure sites performance is as expected.
Liaising with supplier to ensure all costs are captured correctly.
Accountabilities
Monitoring and ensuring on-site associated costs in line with the guidelines given.
Ensure that all clients' receivables are paid in timely manner.
Maintaining up to date documentation with the supplier
Preparation of client invoices
Candidate Requirements
Exposure to finance and understanding basic procurement processes.
Good IT knowledge (Microsoft)
Good understanding of food cost management
Strong Communication skills both verbal and written.
Flexible and adaptable, Hands on, Team player
Reactive and ability to make prompt decision.
Good interpersonal skills
Clients and Supplier exposure (ability to work in cohesion with clients and suppliers)