Office Co Ordinator-Maternity Leave Contract

Current Opportunity
SERB Specialty Pharmaceuticals is a global specialty pharmaceutical group focused on prescription medicines which address rare and life-threatening diseases.
Following strategic acquisitions and targeted developments, SERB has succeeded in establishing a consistent drugs portfolio focused on niche specialty pharmaceuticals to ensure continuous availability of life-saving medicines and answer unmet medical needs.
Our commitment is to continue to offer essential drugs meeting Public health needs.
Broad Function
Reporting to the Site Director, Australia this role will need to communicate effectively with all employees, landlords, visitors and contractors. Must be willing to be hands on in all aspects of running the office which can include setting up the conference and meeting rooms, ensuring canteen supplies are kept at agreed levels, provide travel coordination support, support preparation of payroll processing and provide administrative support to key stakeholders on both sites (as required).
Principle Responsibilities

• Receive all incoming calls through the main switchboard; transfer calls and ensure that accurate telephone messages are taken and distributed whilst ensuring that all queries are dealt with effectively and in a timely manner.
• Host on site visitors, in a professional manner, ensure Security and EH&S procedures are adhered to
• Provide support to the EHS function, which includes engaging with EHS committees, ensure EHS policies, procedures and forms are sent out for review in accordance with company document review timelines
• Ensuring that all interactions and engagements are carried out with the highest ethical and professional standards and that all work is accomplished with quality and in accordance with Serb values

Education and Experience

• Proven administrative experience and advanced knowledge of Microsoft Office package (Word, Excel, PowerPoint, Project, Outlook) essential.
• Extensive experience of arranging business travel and of a front of house role.

Skills and Attributes

• High sense of confidentiality required at all times
• Ability to maintain a professional manner at all times.
• A proactive and well organised individual with a flexible approach to work and the ability to prioritise, provide feedback on progress and execute tasks in an often-pressured environment.
• Strong communication and interpersonal skills are essential.
• Confident and with an ability to work with people at all levels of seniority.
• Diplomatic, even tempered, committed and conscientious.
• Enthusiastic, helpful, motivated, confident, reliable and professional with a “can do” attitude that must be willing to get involved in the day to day duties

Company Benefits

• Employee Assistance Program
• Annual Performance Related Bonus
• 5 weeks annual leave pro-rata
• Additional 3 days of Christmas leave Christmas Leave

Serb Specialty Pharmaceuticals is an equal opportunity employer. We offer competitive compensation & benefit packages, challenging opportunities and a culture of working together in a supportive way built on our strong foundation of values.