Organisational Powerhouse

Dear Organisational Powerhouse,If you’ve been searching through countless lifeless job listings on Seek…Almost slipping into a deep coma from the “We’re looking for a highly experienced office manager... blah blah blah” job adverts...And you’re looking for an exciting opportunity to join the fastest growing digital agency in the country…Then this will be the most important job listing you ever read.Here’s why...My name is Sabri Suby and I am looking for a sharp and switched on office manager to join my team.But not any old office manager, no. Especially not the usual dry and dull variety.So what do I mean by an Organisational Powerhouse?It’s someone who loves organisation and gets great satisfaction out of everything running like a well oiled machine.Which in our fast-paced office environment can be like herding wet cats.I like to think of it as…Marie Kondo Meets Mary Poppins With A Sprinkle Of Gordon RamseyYou must be someone who looks at your Googling skills like a professional sport.Like something you take so seriously, that if it was an Olympic sport you would take home the gold for Australia...And when it comes to your organisational skills you would be like Marie Kondo or Mary Poppins (but for an office).Ensuring things run smoothly? Heck, that’s your jam...and you’re not afraid of letting a little Gordon Ramsey out if you have to.Whether you’re keeping the office tidy…To sourcing the rarest of coffee beans from Nicaragua for our tribe, no problemo.Securing an ‘almost impossible-to-get’ restaurant reservation…. You got this.There is no task you can’t do.Nothing you can’t sort out.You are….The Behind-The-Scenes Wonder That Keeps Our Office and CEO Firing On All Cylinders…Ensuring the seamless day-to-day running of our tribe and assisting the team with ad hoc requests.You will be the wearer of many hats. But who doesn’t like hats. And lots of them.Okay, okay...Now, a little about me…I run King Kong.We are a full-service digital marketing agency that is growing FAST!For the last three years, we’ve been ranked as the fastest-growing digital agency…And the 17th fastest growing company in the country by The Australian Financial Review…But it’s not just me.My business consists of…85 Of The Wildest, Most Passionate Bunch Of Lunatic Marketers You’ve Ever Worked With...And this is just one of the reasons we’ve been named in the Top 100 Coolest Companies in Australia 2016, 2017 and 2018 by Anthill Magazine.We’ve also been named the 9th most innovative media company in Australia by the AFR.And ranked in the BEST places to work by the Australian Financial Review four years running.Look, the list goes on and on…because we’ve seriously won more awards than you can shake a stick at…But enough about us, what about you...Are you…

• Passionate about the opportunity of being the Organisational Powerhouse and behind-the-scenes-wonder of our thriving tribe?
• Dedicated to standing out from the crowd and delivering exceptional work?
• Tired of working hard with little fun or reward?
• Ready to take on an amazing role amongst an awesome team where every day is about being the best you can be?
• Deadly serious about having the strongest gif game in the office?
• Ready to take on the challenge and be the best...for one of the fastest-growing companies in the country?

But Before You Get ALL Excited…I’ll Stop You There...Because this role won’t be easy.We’re a fast-paced agency who demands nothing but the very best.Something is always going on in our office.From throwing an office party, ordering the best thin crust pizzas for lunch or planning our next overseas getaway for the team.We’re always moving and shaking.It's quite a workload.And, as such…I need a super sharp and Organisational Powerhouse at the helm.Not only someone who knows how to run an office, but someone who is 100% committed to helping us create THE best place culture in the world.Maybe you’ve been stagnating at a company with no growth prospects and want to be surrounded by a team of hungry winners.Whether you call yourself an Office Manager, Receptionist or Organisational Powerhouse…You must share the belief that….There Is Almost No Problem You Can’t Solve With Google, A Phone And A Credit Card...No two days in this role will be the same.However, your responsibilities will include:

• Managing the calendar, appointments and daily random requests of the Founder and Head of Growth.
• Herding internal and external stakeholders in the execution of media opportunities.
• Fact check, edit and communicate necessary information for the creation of content for media distribution.
• Compiling and submitting business awards.
• Prepare reporting to highlight PR efforts.
• Book all travel arrangements, including lodging, transportation, and activities, both within the United States and internationally.
• Research and be the point person for service providers for various projects as instructed by the Founder.
• Ensure the office is maintained to a clean and organised standard.
• Ordering of office supplies.
• Greeting clients, directing them to meeting rooms and offering refreshments.
• Answering the main reception line and directing calls.
• Ensuring the office is closed accordingly.
• Back up support for the AR function
• Support the People & Culture Manager with company-wide events & activities

Look, our ideal candidate will have an ‘I got this’ attitude...they will be solution-focused with a proven track record in managing an office, accounts receivable or just being an all-round organisation weapon.You will have to possess the ability to run through walls to get to a solution.And won’t be the type of person who throws their hands in the air and gives up at the first sight of a challenge.What will your everyday work look like? Will it be boring?Well, let me just say this...The List Of Random Requests And Strange Problems To Fix Will Keep Your Workday Varied And Far From Boring!For example...One day you might be ordering stationary…Finding that unique gem of a boutique hotel in Soho New York...Or finding someone to fix the coffee machine.So...If you’ve been looking for your opportunity to get your foot in the door with a fast-growing company...Take ownership of the everyday running of our office and prove you have what it takes to succeed…Then this job description has no doubt been like a breath of refreshingly crisp winter air on a hot melbourne day…Here’s What To Do Next...Please take the time to write a Cover Letter that tells me about YOU.Not some wishy-washy cover letter like…“I’m 29-year-old Sagittarius from Malvern - who enjoys poetry, almond chai lattes and Alanis Morissette”...No.I want the details.The juice.The nitty-gritty.Specifically why you think you would be the perfect fit for this role.If you can’t take the time to do this.Please don’t waste my time or yours by applying.Best of luck.SabriP.S. If this job description excited you even just a little bit. And you believe that you are indeed the organisation powerhouse I'm looking for.Then please write and send your cover letter ASAP as we're currently interviewing for this position and I'm sure it will get filled fast.Who knows. Maybe it will be a fit and maybe it won't.And maybe, just maybe, this will turn out to be the best job you've ever had.Requirements

• At least one year of experience in a similar role
• Office Management experience
• Accounts Receivable experience a HUGE PLUS

• Juggle competing priorities.
• Ability to remain strict confidentiality.
• Outstanding phone manner and interpersonal skills.
• Excellent administration and organisation skills
• Fast learner
• Event planning and multi-tasking skills, with the ability to prioritize
• Strong and friendly personality with the ability to manage stakeholders at all levels
• Excellent research skills
• Initiative, proactive problem solving and autonomous work
• Active problem solver and reliable support to the team.
• Company first mentality.
• Supports Management in identifying areas of improvement.

BenefitsWhat we're offering:

• Extensive training and full support - we take training very seriously and will provide you with the industry's very best training, giving you the knowledge and confidence needed for greatness.
• Two days work from home- because sometimes you just want to wear your comfy pants and slippers.
• Generous salary - we want Australia's best talent and reward as such.
• INSANE events - You name it and we've probably done it
• Extra leave on your birthday - because you deserve it
• Company trips away - think tropical beaches
• Jaw- dropping headquarters in South Yarra (just off Chapel St.) is close to cafes and public transport.
• Driven and vibrant team of the country's most switched-on digital marketers and growth experts (who actually walk the walk).

We move at a lightning pace! Only successful candidates will be contacted. If you haven't been invited via email to submit a Video Interview Kit with us 5 business days after submitting your application, unfortunately you haven't been successful this time around!