Parish Secretary - Scone Parish

Scone Parish is in search of a secretary to provide administrative support to the Parish Priest. As the first point of contact, the Parish Secretary will welcome and assist all visitors to the office. Responsibilities include coordinating office procedures, maintaining the Parish Database, managing Parish Finances, maintaining Parish Sacramental records, and overseeing the content of the Parish website.

Join Us and Make a Difference to the Community

The Catholic Diocese of Maitland-Newcastle divides its many parishes into pastoral regions. There are 10 pastoral regions which encompass the wide geography of the diocese. 

Benefits of Working With Us

• Directly contribute to improving the lives of many in the community;
• Receive up to 3 additional days paid leave, between the Christmas and New Year period annually;
• Paid parental leave;
• Ongoing training and development opportunities;
• A great friendly environment of dedicated and passionate co-workers;

Scone Parish is currently seeking a skilled and experienced Accounts and Administration Officer (Parish Secretary) to join our team on a permanent part-time basis (16 hours per fortnight). Reporting directly to the Parish Priest, this role plays a crucial part in providing clerical and administrative support to ensure the efficient operation of the Parish Office.

As the Parish Secretary/Administrative Assistant, you will be the primary point of contact for visitors to the parish office, welcoming and assisting them as needed. Additionally, you will be responsible for coordinating office procedures and overseeing specific projects and tasks, including maintaining the Parish Database, managing Parish Finances, upkeeping Parish Sacramental records, and managing the content of the Parish website.

The incumbent commits to working within Work Health and Safety guidelines and Code of Conduct at all times whilst in the employ of the Catholic Diocese of Maitland-Newcastle.

• Excellent organisational and problem-solving skills
• Capacity to coordinate and/or oversee various Parish events or ministries
• Prepared to work effectively with the local Catholic school particularly and to liaise with the Government schools as necessary
• Energetic and highly motivated with initiative and capacity to work with minimum supervision
• Demonstrated experience in the use of Content Management Systems (CMS) and Xero accounting software
• Use discretion and confidentiality with sensitive information
• Well-developed communication and liaison skills being a front line
• Welcome and ability to liaise with parishioners, school staff, young families, community welfare providers and suppliers.
• Familiarity with PADRE parishioner and sacramental records system - Desirable

Qualifications

• Tertiary Qualifications in Office Administration or relevant experience working in an administrative capacity
• Current Working With Children Check for paid employment
• Current Class C Driver’s Licence

To Apply

Please provide a current copy of your Resume and a Cover Letter which addresses the two criterion points below:

• Why you want this role and how it aligns with your career goals.
• Your qualifications and experience in a similar position.

For further information, please contact Fr Graham Fullick - **************@mn.catholic.org.au

 Applications close 11:59pm Wednesday 3 April 2024.

Additional information

The Catholic Diocese of Maitland-Newcastle is a child safe organisation, committed to the safeguarding of children and vulnerable persons and has zero-tolerance of any abuse. All employees are required to undergo a National Police Check and comply with our Safeguarding Framework Policy and Codes of Conduct.

This position has been determined as child related and the Catholic Diocese of Maitland-Newcastle will be verifying the successful applicant’s Working with Children Check for Paid Employment prior to commencing working in the position.  For more information, please visit the NSW Office of Children’s Guardian.

Applicants must be able to demonstrate an understanding of appropriate behaviours when engaging with children.