AddressKennedy – At a Glance
Kennedy was founded in 1976 and has continued to redefine its carefully edited collection of fine jewellery and luxury men’s and women’s watches over four decades, to reflect a considered balance of heritage, elegance, and modern innovation. The business has grown from its original Sydney, Australia store to 9 stores nationally, with a commitment to providing a personalised in-store and after sales experience for its clients, offering impeccable service that is paired with exceptional product knowledge. Our vision is to be Australia’s finest destination for watches, jewellery, and accessories and leading purveyor of the world’s finest luxury.
Position Summary
Based in Head Office in Toorak, and reporting to the Financial Controller the Payroll Manager will provide “hands-on” ownership of the end-to-end payroll process, ensuring it runs smoothly and accurately on a fortnightly and monthly basis. The role will be focused on consistently actioning and meeting company payroll deadlines, producing payroll reports, identifying efficiencies and implementing process and/or system enhancements. Accuracy, responsiveness, and excellent internal client service delivery skills are also key expectations of the role.
Key Responsibilities include but not limited to:
- Ensure the accurate and timely preparation and processing of payments to staff as per employment contract, relevant Awards, and legislative requirements.
- Process, review and finalise end to end Fortnightly Retail Payroll – 100 + employees using T & A Software.
- Process, review and finalise end to end Monthly HO Payroll – 40 + Autopay employees.
- Reconciliation of payroll tax, Workcover and PAYG.
- Reconciliation and payment of superannuation using clearing house.
- Preparation of the authorization package for fortnightly/monthly payroll (including exception reporting) together with compliance with authorization policies.
- Manage all payroll aspects of new starters, salary packaging and salary sacrifice, LSL, redundancies, terminations, and payment of commissions.
- Maintain the accuracy of pay records, and ensure that all leave requests are processed and approved in accordance with company policy.
- Manage month end reconciliations and preparing management and statutory reports.
- Ensure employee calculations (e.g. terminations) are accurate and processed correctly.
- Coordinate payment of PAYG, payroll tax, superannuation, and workers' compensation.
- Maintain appropriate systems of internal controls over payroll processing, including up to date policies and processing requirements.
- Review of current internal control systems including identification of process improvements. Identification and creation of all missing documented policies.
- Implement and Project manage the migration to a new payroll system.
- Be the point of escalation for employee payroll issues, ensuring that payroll inbox queries are adequately addressed in a timely manner.
- Provide updates pertaining to payroll - regulatory and legislation related - to relevant stakeholders (finance, HR, staff).
- Manage all end of financial year PAYE processes (ATO Files, payment summaries).
- Regularly review processes to identify, develop and implement process improvements.
- Manage projects related to new payroll system implementations and related process improvements.
- Compilation of key payroll reports such as monthly headcount movement reporting by cost centre (FTE & $), boutique and rostering insights).
- Support and collaborate with HR for all OH&S administration and reporting matters.
- Validate accuracy of all payroll data through internal audit review.
- Build and maintain relationships with a broad range of internal and external stakeholders.
Qualifications and Experience
- Demonstrated success in managing standalone payroll position taking on end of pay and month-end responsibilities.
- Demonstrated experience to complete project driven-work around payroll governance, compliance, best-practice, processes, systems etc.
- Experience in the use of ADP Payforce is highly desirable.
- Knowledge of Fair Work ACT and experience in interpreting Modern Awards and General Retail Award.
- Exceptional communication skills as you will be liaising with your HR and Finance colleagues, vendors, and employees.
- A strong eye for detail and reviews data and processes critically, addressing challenges when they arise.
Key Attributes
- Payroll Service excellence and responsiveness.
- A self starter, with confidence to ‘own’ the Payroll function, and provide thoughtful advice to key stakeholders.
- Highest level of confidentiality with sensitive information.
- Excellent organisational, planning and time management skills.
- Impeccable interpersonal communication skills and professional presentation.
- Able to communicate confidently with influence.
- Ability to build and maintain positive working relationships.
- Able to problem solve and implement effective solutions as per business needs.
- Resilient, ability to give and receive constructive feedback.
