Reception Coordinator

About Us:
The St Vincent de Paul Society is a leading provider of community support services, whose values it is to shape a more just and compassionate society. We believe our employees are key to our success and offer Learning and Development programs to enhance and grow your career across a range of teams and services. Our employees are recognised for their achievements and offered promotional opportunities on a meritocracy basis within a collegiate and values driven team environment and culture. The Society recognises the value of an inclusive work environment and believes that our diversity is a strength in the work we do with our local communities.
Your Role:
The Reception Administration Coordinator performs core administrative duties to support the Lewisham head office of the St Vincent de Paul Society, and is also a key member of the Procurement & Fleet team. The role includes supervision of two part time Administrative Officers.Your Responsibility:
The Reception Administration Coordinator will provide onsite effective and confidential administrative support service for the Lewisham office, and broader teams, including:
• Meet and greet visitors to Lewisham site
• Ensure high level customer service for various stakeholders including members, volunteers, employees, and clients of the Society.
• Supervise Administration Officer(s), ongoing training, daily coordination of tasks and general support.
• Co-ordinate daily operations such as administering mail, office stationery and paper, couriers etc.
• Ensure processing of business-related travel in accordance with travel policy and requirements.
• Maintain security system, including issuing new cards and terminating cards.
• Provide support for supplier categories including travel, stationery, postage, food, energy and courier to ensure Procurement and other policy compliance and assist with supplier management.
• Responsible for a range of fleet management administrative tasks including, pool booking system administration, managing fleet emails and co-ordination of Service NSW issues.
• Act as Fire Warden and First Aid Officer.You Will Need:
• Proven interpersonal and communication skills, with a focus on customer service.
• Proven administrative and organisational skills.
• Computer proficiency including Word, Excel, PowerPoint
• Proven stakeholder management skills
• Proven analytical and problem-solving skills within an administrative function.
• Ability to learn multiple IT systems. Ability to meet tight deadlines and manage multiple tasks effectively.
• Ability to work with and develop members of the team in administrative processes.
• Understanding of workplace health and safety requirements
• Capacity to adhere to the ethos and mission of the Society.Apply Now:
If this sounds like you, don’t wait - apply now, we are interviewing applications as we receive them.
St Vincent de Paul Society (NSW) welcomes people from all backgrounds, ethnicities, cultures, and experiences. We are an equal opportunity employer and are committed to engaging a diverse workforce. We encourage applications from Aboriginal and Torres Strait Islanders, people with disability, people from diverse cultural and linguistic backgrounds, people who identify as LGBTQIA+, candidates of any or no religious beliefs and applicants of all ages. If you are a candidate with disability please let us know if you require any support to participate in the application and recruitment process.
The Society is committed to being a Child Safe organisation, further information can be found in the Society’s commitment to Safeguarding Children & Young People. Prior to an offer of employment, candidates will be required to complete the pre-employment checks including a Police check & Working with Children check. A health / medical assessment may be required for some roles.
ST VINCENT DE PAUL SOCIETY NSW