Receptionist Mailroom Attendant

We are currently seeking an organised Receptionist and/ or Mailroom Attendant to join our well-known global cosmetic brand client in Melbourne City.

Client Details

Our client is a renowned global cosmetic brand that is committed to creating high-quality products and making a positive impact in the beauty industry. Joining their team means becoming part of an inclusive and innovative company that values creativity, diversity, and professional growth.

Description

Receptionist:

• Greet all visitors and manage all registration, notification, visitor pass issue, handling visitor waiting time and flow
• Manage the switchboard ensuring correct etiquette in answering, identification and redirection of all internal and/or external calls
• Assist with company mail outs, administrative assistance to Facilities team & Executive Assistants
• Ensure the reception area is kept neat and tidy at all times and that all documentation is correct, up to date and located in its correct position
• Assist in ordering of office supplies
• Provide adhoc administration assistance to key business managers

Mailroom:

• Receive and send mail and courier items.
• Manage the lodgment of all incoming and outgoing goods with the mailroom by individual departments.
• Deliver incoming business mails and parcels to individuals at least once a day.
• Handle couriers, and miscellaneous tracking and mailing as required.
• Provide support for facility management.
• Weekly update of the contractor's database and security access card database.
• Update communication, safety, posters, and Environmental, Health, and Safety posters and communications.
• Offer relief and assistance to senior manager's personal assistants.
• Monitor the visitor management system and manage the key ordering process.
• Conduct adhoc building reviews to support the property manager.
• Assist and support the Mailroom Attendant with recording, issuing, and managing all building security passes for staff, clients, visitors, and contractors.
• Support Manager with car park administration.
• Support Manager with cleaning administration.
• Manage the day-to-day operations of the mailroom and reception.
• Ensure the security access card database is up to date and facilitate related processes.
• Create and print photographs for security access passes.

Profile

To excel in this role, the ideal candidate should possess the following qualifications and skills:

• Strong organisational skills with an attention to detail.
• Excellent communication and interpersonal skills.
• Basic/beginner level Excel skills for data entry, arrangement, and basic computation and analysis.
• Proficiency in Microsoft Office applications.
• Prior experience in a similar role is preferred but not essential.
• A reliable and proactive attitude with a willingness to learn and grow.

Job Offer

If you would like the opportunity to gain valuable experience with a renowned global brand who is inclusive and innovative, apply now!!