Address- Role located in Victoria
- Estimated start date 1/3/2024
- Initial contract to 30/6/2024
- Possible extension options available
- This role requires a Baseline security clearance
A Registry and Filing Officer is required to perform and achieve straight forward hardcopy, filing and digital registry work within an integrated workforce. You will perform the work against established priorities and procedures, and be responsible for the completion of allocated tasks within required timeframes and procedures which are subject to close monitoring by more senior agency employees. You be required to undertake a range of procedural, clerical and administrative support tasks to support their work unit, and contribute to team discussions to achieve outcomes and will seek assistance when required.You may be also required to liaise with stakeholders to provide information on straightforward and routine matters to achieve work unit and agency outcomes. You will be accountable to contribute towards ongoing self-improvement and professional development.
This role is part of an undertaking of extensive digitisation and storage reduction reform program within the records management space, converting personal, health and psychology records from paper-based documents to electronic source records. The goal is to digitse 20% of all holdings of personnel records by the end of 2024 and furthermore into 2025.
The role will be undertaken at Laverton, Melbourne and Melbourne CBD where the files are located. Movement will be between the file repositories on multiple levels and the office floor for updating the database (as required).
KPI’s include:
- Quality Assess Digitised record against physical records at a KPI of 230 pages per hour;
- 5-6 files to be placed in a box and each file registered within the box onto Objective (as required);
- Attention to detail is required as specific naming convention is to be used and the Physical file must relate to the digitised file with specific items being assessed (as per documented process);
- Updates provided to supervisor on progress weekly;
- Document processing:
- Personnel Files – 165 pages per hour or more;
- Health Files – 155 pages per hour or more;
- Quality Assessment – 260 pages per hour or more.
Duty Statement
- Accountable to assess digitised records against the Physical record (file) to ensure a true representation has been created/achieved and meets the required outcome;
- Accountable to perform and contribute to the registration and Filing of hardcopy and digital documentation via work instructions;
- Maintain databases to ensure accurate record keeping;
- Prioritise and direct work tasks, including the registration and maintenance of files and correspondence to ensure completion within a timely manner.
