Senior Project Administrator

Job description

Agency Department of Infrastructure, Planning Work unit Project Administration, Infrastructure

and Logistics Delivery, Infrastructure, Investment and

Contracts

Job title Senior Project Administrator Designation Administrative Officer 5

Job type Full time Duration Ongoing

Salary $84,297 - $88,687 Location Palmerston

Position number 31387 RTF 264111 Closing 30/03/2023

Contact Jacqueline Nott on 08 8999 4862 or jacqueline.nott@nt.gov.au

About the agency https://dipl.nt.gov.au/

Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=264111

Applications must be limited to a one-page summary sheet and detailed resume

Information for applicants – Inclusion and diversity and Special measures

The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and

accommodates people with disability by making reasonable workplace adjustments. If you require an adjustment for the

recruitment process or job, please discuss this with the contact officer. For more information about applying for this

position and the merit process, go to the OCPE website.

Under the agency’s Special Measures recruitment plan eligible Aboriginal applicants will be granted priority consideration

for this vacancy. For more information on Special Measures plans, go to the OCPE website.

Primary objective

Provide high level project and contract administration advice to Program/Project Managers and Directors on the more

complex individual capital, minor new works, repairs and maintenance and consultancy project.

Context statement

The Project Administration team provides project and contract administration services to support the delivery of

infrastructure projects for the NTG; playing an essential role in assisting IIC to meet its targets by providing the necessary

support to manage contract documentation, payments, variations, project updates and reports, and all administrative

aspects of project delivery.

Key duties and responsibilities

1. Provide specialist advice and support to Program/Project Managers and Directors to ensure contracts are compliant

with business processes and accountabilities.

2. Manage the provision of data recording, documentation and record keeping related to projects and contracts.

3. Process and monitor the financial administration of projects and contracts to ensure cash flow and expenditure

targets are met.

4. Communicate professionally and effectively with Program/Project Managers and Directors, orally and in writing, on

project and contract administration matters.

5. Build cooperative and collaborative relationships with other project administration staff and regional counterparts

to ensure services are being delivered effectively and within prescribed timeframes.

6. Foster a positive workplace culture through exemplary practices and role modelling behaviour.

Selection criteria

Essential

1. Substantial experience in project and contract administration in a construction or built asset organisation with high

level knowledge of contemporary project and contract administration practices, principles, innovations.

2. Sound knowledge of the principles and practice of the procurement and contract management legislation and

frameworks, works program cycles and associated budget and financial processes used in the public sector or similar

environment.

3. Sound experience in financial reconciliation and other financial processes and in the use of a range of financial and

project management systems and office based software.

4. Sound experience in providing advice, training, support and high standards of customer service.

5. Sound oral, written communication and interpersonal skills to communicate clearly across cultural and professional

boundaries and to prepare high level and complex reports and documentation.

Desirable

1. Degree in Business or similar.

Office experience