Submissions Coordinator - Civil construction - Estimating

Position Overview:

You will play a crucial role in managing and coordinating the company's bid and tender processes. You will work closely with estimating and delivery teams, to develop high quality EOI and tender submissions.

Reporting to the Estimating Manager you will:

• Coordinate the entire submission process, from initial request to submission and follow-up.
• Act as the central contact for all tender related inquiries and communications including document control and circulation to the internal team.
• Conduct research and analysis of tender requirements, including client needs, specifications, and evaluation criteria.
• Coordinate with internal stakeholders to gather necessary information for tender to populate the tender schedules.
• Prepare and edit proposals, ensuring clarity, coherence, and compliance with tender guidelines.
• Manage multiple tenders simultaneously, prioritising tasks to meet strict deadlines.
• Review and analyse tender feedback, identifying areas for improvement and implementing lessons learned into future tenders.
• Maintain and manage a database of tender documents, templates, and relevant reference materials.
• Maintain and update required documents necessary for inclusion in submissions e.g. project data sheets, staff CV and Non price data.
• Organise and draft agendas for meetings, assist in minute taking and development of presentations

About you:

• Experience in a similar role in the engineering or construction industry (desirable)
• Qualification in Engineering, Constructions, communications, business administration or related field (desirable)
• A high level of attention to detail and quality standards.
• Strong written and spoken English, with the ability to write clear, concise and persuasive content.

About us:

At Keystone we value the following qualities which form part of our selection criteria when we hire:

1. Can Do: We pride ourselves on helping each other find the best solution. We think beyond what others might see as impossible.
2. Connected: We build relationships based on deep understanding of need and impact on others.
3. Committed: We are ambitious and determined, we use knowledge and innovation to deliver outcomes we are proud of.

If this sounds like you hit APPLY.

Alternatively, for a confidential discussion feel free to contact me (Luke) on 0434 747 758 or email me at lukejones@keystonecivil.com.au

No external recruiters please.

More about Keystone:

Keystone Civil is a locally owned Civil Construction company founded in 2014, based in North Geelong. We understand the importance of supporting our local community and maintaining strong business relationships across our region and beyond. We believe that our openness, transparency and a 'no surprise' attitude helps us develop and build strong relationships required for continual success both internally across the company, and externally with our clients. We strive to be an employer of choice by creating a culture of constructive feedback, continuous learning, hard-work and fun whilst always striving for zero-harm.

In addition to the construction arm of the company, we also offer over 80 pieces of modern machinery and equipment through our sister company, Keystone Hire