AddressThe Planning Group delivers functions focused on Statutory Planning Services, Planning and Heritage, Building, Planning Implementation, Forward Policy and Business Strategy, and Planning Panels. The Planning Group has portfolio engagement responsibilities for a number of significant Statutory Authorities and Administrative Offices ranging in size, complexity and core functions.
POSITION OUTCOMES
- Provide administrative and project management assistance to deliver the Minister's planning responsibilities in relation to planning permit applications, planning scheme amendments, priority government projects and other requirements of planning legislation and instruments.
- Under limited supervision, assist in the preparation of quality written material such as reports and correspondence within required timeframes.
- Establish and maintain effective working relationships with peers and key stakeholders including State government agencies and local government.
- Work flexibly and collaboratively across the business to deliver business unit, group and department priorities and initiatives as required.
- Assist with document management and correspondence in ECM, the Division's web-based document sharing and management system.
- Support the processing of Ministerial briefings and correspondence through file creation and tracking.
- Maintain system databases and processes, if required, for planning scheme authorisations and amendments, and planning permit applications, and review and recommend improvements to business procedures.
- Support the branch's effectiveness through knowledge development, sharing and contributing to a positive and collaborative culture in the workplace.
- Work flexibly and collaboratively across the Planning Group to deliver priorities and initiatives as required.
- To practice cultural safety by creating environments, relationships and systems free from racism and discrimination so that people can feel safe, valued and able to participate.
Key selection criteria
KNOWLEDGE AND SKILLS
Specialist/Technical Expertise/Qualifications
- Relevant experience in an administration, project management or para planning role is preferred.
- Experience working in government and in electronic file management would be an advantage.
Capabilities
- Planning and Organising: Sets clearly defined objectives and priorities. Liaises with others when organising work. Anticipates barriers and finds effective ways to deal with them. Seeks guidance from colleagues when required.
- Digital and Technological Literacy - Performs a range of tasks through digital tools e.g. Microsoft suite, Outlook, Excel, Powerpoint, Word, and Teams.
- Systems Thinking - Understands and can identify how own work is part of a system that connects to and interacts with other processes, people and structures; Understands systems thinking concepts and the role that systems thinking can play in solving complex problems and apply in own area of work.
- Customer Focus - Monitors stakeholder satisfaction to gain critical insights; looks for continuous improvement opportunities and ways to innovate.
- Critical Thinking and Problem Solving - Resolves issues through deep understanding or interpretation of existing guidelines. Where guidelines are not available, analyses ideas available and takes action through self, or in consultation with others to resolve problems. If required, determine additional information needed to make informed decisions. Applies critical thinking and problem-solving concepts in the right context.
QUALIFICATIONS and experience
Mandatory
- A relevant tertiary qualification and experience is required. Applicants in their final year of study to obtain a qualification may be considered.
Desirable
- Working knowledge of the Victorian planning system is preferred.
HOW TO APPLY:
Please submit your resume (in MS Word Format) for consideration via the link below. A cover letter demonstrating your relevant experience may also be reviewed.
Should you wish to discuss, please contact Judith Fernandes at Judith.fernandes@hudson.com , quoting reference number 236168.
Your interest will be treated in the strictest of confidence.
