Word Processing Assistant

Word Processing AssistantWord Processing | Brisbane MetropolitanClosing date: 21/07/2024Cooper Grace Ward is seeking a detail-orientated and motivated Word Processing Assistant to support our legal teams.Hours and locationThis is a WFH role (after an initial in-office training period) but we encourage regular office attendance thereafter to maintain team connection and facilitate training, administration, and IT assistance. Office attendance may be weekly, fortnightly, or monthly, depending on the right candidate’s circumstances and preferences.We offer a full-time position (Monday to Friday, from 8.30 am to 5.00 pm), but are open to adjusting or reducing the hours to accommodate the right candidate.Daily tasks include:

• preparing simple and complex legal documents (correspondence, agreements, court documents, reports, presentations etc.) in line with the firm’s precedents and style conventions
• transcribing lengthy meetings, interviews and teleconferences
• proofreading, formatting and styling supplied documents
• comparing documents (with software or manually, as required)
• electronic filing and document version management
• redacting
• liaising with legal teams and WP colleagues to manage task requirements and deadlines
• assisting legal teams with urgent formatting fixes or style questions
• other general document-related tasks, as requested.

Required skills include:

• minimum typing speed of 80 wpm (high accuracy)
• excellent English language skills, including spelling, grammar, punctuation and proofing
• previous experience preparing high-quality documents within a legal, medical, government or other professional environment
• strong computer literacy and the ability to perform general troubleshooting
• Microsoft Word expertise including:

• document formatting
• creating and managing styles
• tables
• bookmarks and cross-referencing
• experience and skill within other Microsoft Office programs (Outlook, PowerPoint, Excel etc.) plus some familiarity with Adobe Acrobat
• experience with electronic filing and document management systems
• the ability to work independently, exercise judgement, set priorities and meet deadlines
• the ability to learn and quickly adapt to new systems and evolving processes
• excellent attention to detail
• a proactive communication style
• discretion and professionalism
• enthusiasm, a positive attitude and team spirit.

Highly regarded but not essential skills include experience in:

• basic programming using Word field codes
• I-Deal Docs
• Adobe Acrobat Pro including editing PDFs and preparing forms.

Benefits:

• ‘5-star’ Employer of Choice by HRD and Australasian Lawyer and 2024 Beaton Client Choice Award winners for ‘best law & related services firm’ ($30m - $100m revenue)
• genuine career growth and learning opportunities
• become part of a successful and highly regarded team
• competitive salary and parental leave policy
• generous salary continuance insurance policy covering all eligible permanent employees
• prime CBD office location for training period and office days, with excellent public transport and cycling access, plus high-quality end-of-trip facilities (including showers, lockers and bike racks)
• Employee Assistance Program (EAP) and wellbeing initiatives
• onsite wellness facilities and classes (e.g. yoga and mindfulness)
• other benefits: purchased leave program (pre-tax), novated leasing, corporate medical insurance plans, networking, social events and much more!

About Cooper Grace WardCooper Grace Ward is a leading independent law firm based in Brisbane. We are a full-service law firm providing a range of legal services to clients nationally and internationally. We are a vibrant, energetic, growing and diverse team committed to supporting and developing our people to meet the changing needs of our clients. We take personal responsibility and pride in our work and have fun while we do it. We strive to be leaders in everything we do, and our impressive achievements can be viewed on our website.Our workplace policies and strong values foster a safe and inclusive work environment. Cooper Grace Wards hires a diverse workforce, including people of all genders, ages, cultures, ethnicities, those who identify as Aboriginal or Torres Strait Islander, LGBTIQ+ and people with disabilities.If this sounds like a team you would like to be a part of and you value mutual respect, excellence and curiosity, we encourage you to apply.