Accounts Payable Officer

The Accounts Payable Officer is responsible for receiving, processing, and verifying invoices that relate to Accounts Payables. They review invoices for accuracy and codes the expense to the applicable chart of account. They then processes each transaction through Xero to ensure that Bear Claw’s financial records are updated with accurate information. 

Duties and Responsibilities 

• Data entry of invoices (to be marked for approval) into Xero accounting software
• Filing and maintaining supplier records 
• Point of contact for customer accounts and invoicing enquiries 
• Monthly reconciliation of supplier statements to invoices entered into Xero
• Handling internal and external general accounts enquiries 
• Track purchase orders against invoices 
• Reconciliation of monthly fuel bills 
• Monitor accounts email mailbox and action or respond to requests appropriately 
• General administration support as required

Skills 

• Self-motivated and reliable 
• Excellent verbal and written communication skills 
• Accuracy and attention to detail 
• Work cooperatively in a team environment 
• Effectively manage workload 

Job Expectations 

• Maintain confidentiality at all times 
• Adhere to Bear Claw’s Policy and Procedures manual 
• Conduct yourself in a manner that does not reflect poorly on Bear Claw or their clients 
• Adhere to WHS requirements and maintain a safe and clean work environment at all times 
• Commitment to the process of continuous improvement