Administration Assistant

We are a progressive specialised health care company located in Sydney's Norwest and currently have an opportunity for an experienced professional to be a part of a great organisation with an excellent presence nationally and abroad.

The role is a permanent office-based position, offering the suitable candidate fixed working hours and an attractive salary, depending on level of experience. 

The perfect candidate will have:

The ability to work autonomously and demonstrate a high level of organisational skills and be able to prioritise with limited direction or guidance. Must have the ability to carry out a variety of functions, which may be complex in nature and require judgment and problem-solving skills.

Demonstrated experience in computer skills with accurate data entry skills, including demonstrated high level knowledge of and experience using Windows and Microsoft Office Suite. You will be competent in the use of Microsoft applications including Excel at an intermediate level.

Experience with maintaining filing systems and general administration duties.  

A high level of interpersonal skills with excellent verbal and written communication skills.

A commitment to customer service and the ability to liaise with outside organisations and customer groups on behalf of the team whilst maintaining confidentiality at all times.

The ability to work as part of a team and to share responsibilities with other administrative staff as required.

The ability to provide support and assistance to the administration team by assisting with coordinating schedules and logistics for our Neurophysiology Scientists.

Be responsible for a variety of administrative functions including, but not limited to: 

• Accurately recording and communicating booking requests and schedules
• Managing incoming and outgoing phone calls and emails for all enquiries
• Managing biomedical engineering processes for hospital entry
• Communicating effectively with Health Practitioners and customers alike
• General administration duties
• Input of Data Entry, Logistics and Inventory records
• Communicate effectively with Internal Staff and Management 
• Maintain preferred suppliers list, supplier contract management and purchase orders.
• Identify and implement asset and inventory control measures.

Key Selection Criteria

• Strong all-round administration experience gained in a fast-paced environment
• Self-motivated individual with a commitment to customer service
• Experience with MS Office Suite
• Fast and accurate data entry skills
• Strong attention to detail
• Excellent communication, phone manner and interpersonal skills
• Excellent written communication
• A minimum of two years’ experience in a similar role
• Experience working as part of a team
• Certificate in Medical terminology is desirable but not necessary
• Demonstrated/ strong ability to accurately record a high volume of data
• Ability to multitask and prioritise workloads to achieve required outcomes.
• Self-motivated to work autonomously or within a team.
• Ability to be flexible and adaptable to changing organisational priorities and ambiguous environments.

Our ideal candidate will be a friendly enthusiastic, motivated self-starter. Ready to join a busy, dynamic team with shift combinations of 9-5pm and 10-6pm Monday to Friday.

Interested applicants should respond to the advert by submitting a cover letter and CV outlining how their qualifications and previous experience and skills match our Administration Assistant role. 

It is desirable for this position to be filled as soon as possible.

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