Administration Assistant

We are seeking an experienced and proactive admin all rounder to join our passionate team and contribute to the continued success and growth of Tailored Space Interiors within the Northern Rivers, Gold Coast & Brisbane region. 

Why work with us?

The team here at Tailored Space Interiors ‘create the extraordinary’. We are a dynamic close knit team of professionals with creative, administrative and logistics skillsets. We have big plans and know a robust ‘wrangler of all things admin’ will be crucial to our ongoing success. If you thrive surrounded by hard working, positive people, people (and a business) that actually cares about you, then this the perfect job for you.

The Position

In this varied role, you will be the driving force that keeps this top-performing team's day in order. You will appreciate working independently where you will be assisting in all facets of administration for our Director, Operations Manager, Interior Design Team & Property Staging Team. 

Working closely with and reporting to the Director & Operations Manager the position will include:

• Reception duties including customer service, answering phone calls and triaging, managing emails, calendar booking management, filing and efficiently actioning inbound enquiries with the highest level accuracy and customer service
• General Administration to support all teams; including quoting and invoicing of design services and property staging packages among other things
• Draft, proofread and edit various documents such as reports, emails, interior design presentations, and meeting memos with precision and professionalism
• Generating reports, creating and managing databases and spreadsheets, writing reports
• Xero basic book keeping and data entry for payments, invoices and credit notes including follow up of accounts, expense reconciliation, receipt management and general accounts support using Xero
• Support to senior administrators and broader team across adhoc tasks such as company events, marketing processes, onboarding of new team members
• Assist with streamlining and systemising current processes and creating training and how to manuals for these along with helping to implement new ones
• Office and facilities management including; IT coordination, inventory ordering and tracking, office and stationery supplies and marketing materials
• Preparation for client and supplier appointments and upkeep of general areas and meeting rooms
• Assist with Social Media Content & Management through Instagram, Facebook, Mailchimp, Canva & Shopify (If Competent) 

About You

To be successful in the role, it is considered essential that you:

• Have at least 3 years' experience in an administrative role
• Experience in the interior design, construction or property styling industry – preferred but not essential 
• Proficient in Microsoft Office Suite, Xero, Mac OS and Google Workspace
• Have a proactive, strong work ethic and self motivated personality 
• Happy to work autonomously and within a small tight knit team
• Strong attention to detail and accuracy
• High level of customer experience - excellent written & verbal skills
• Highly organised and ability to prioritise workload
• Able to multitask and adapt to the ever changing tasks at hand and not be overwhelmed is a must
• Ability to learn quickly and demonstrate enthusiasm and determination to perform duties in a fast paced and varied role
• Have excellent problem solving and time management skills
• Are a critical and solutions based thinker

Do you have what it takes?

We would love to hear from you if you are a self-motivated, positive, professional with experience in an office or administrative role. Your organisational, time management, communication, inter-personal and office technology skills will be critical to your success in this role. An aptitude for business and an awareness of the inter-related management of operations, marketing, customer service and finance functions will be key in your development within this role.  

Remuneration and Other benefits

• Salary dependant on experience + Superannuation
• Long term & full time opportunity with a close knit supportive team 
• Varied role with growth opportunities 
• Discounts on furniture & homewares with our wide range of wholesale and trade suppliers 
• 5 Days Monday - Friday in office based in Tweed Heads

Where to from here?

If this sounds like the opportunity you’ve been looking for and you're a proactive office administrator who's eager to assist in fine tuning our systems and contribute to ongoing business solutions, then we want to hear from you.

Please submit your interest with a covering letter and your resume. For any questions relating to this role please contact Narissa O'Doherty on 0412 056 ***