Administration Lead - Molecular Pathology

At Peter Mac we aim to continuously improve cancer care, research and education across all cancers and for all people affected by cancer: changing lives, breaking new ground. Everything we do is underpinned by our core values, Excellence, Compassion and Innovation. Welcoming people from a wide variety of different backgrounds and experiences is critical to fostering innovation, cultivating compassion, attracting and retaining top talent and providing the best possible cancer care for our patients.YOUR ROLE IN OUR FUTUREOngoing Full Time Role.The Molecular Pathology Laboratory in the Department of Pathology is looking for an experienced Administration Worker to lead our small administration team which supports our molecular diagnostic services. The ongoing full-time position(80+ADO) presents an exciting opportunity to gain invaluable experience in this rapidly growing field.Suitable candidates will be highly motivated and self-driven, and have the ability to work effectively within a multidisciplinary team. Previous experience working in an accredited Diagnostic Molecular Pathology/Genetics laboratory and an demonstratable understanding of medical terminology would be an advantage.Applicants to this role should provide a covering letter outlining relative key skills and experience to assist us with our assessment.Victorian Department of Health has recently announced a program of reforms across the public pathology system in Victoria. As part of these reforms, the pathology services from the Royal Melbourne Hospital, Peter MacCallum Cancer Centre, the Royal Women's Hospital and the Royal Children's Hospital will transition to a new separate public pathology entity. The new model for delivering public pathology services will present an exciting opportunity to improve the scope, scale and reach of pathology services and testing capability to all Victorians.As this role is with Peter MacCallum Cancer Centre, the successful candidate for this role will be initially employed by Peter MacCallum Cancer Centre. Once the new public pathology entity is fully formed, which is anticipated to be in late 2024, this position and the successful candidate's employment (including terms and conditions of employment) will transition to the new public pathology entity. Please contact the recruiter if you have any questions on the pathology reforms and transition of this role to the new entity.For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position summary. Alternatively, please contact us using the information below for a confidential discussion.Hiring Manager: Anthony H. Bell
Email: anthony.bell@petermac.org
Contact Number 03 8559 8400Applications Close: 11:59PM 17 May 2024.Position SummaryTo support the Molecular Pathology Laboratory to provide the highest quality of molecular services to the patients of Peter MacCallum Cancer Centre and its external clients through the provision of day to day administrative support to the department. Key duties and responsibilities include (but are not limited to):

• Provide leadership to the Molecular Pathology Administration Team
• Supervise and manage team to meet clinical requirements and turn-around-times.
• Promote a patient and client-oriented service.
• Provide word processing, audio-typing, filing, diary management and other record keeping services (including minute-taking).
• Specimen receipt and accessioning.
• Request, track & follow-up requests for testing materials from external laboratories.
• Telephony
• Input and extraction of data to providing basic information / reports (from a number of clerical & LIMS systems).
• Working collaboratively and cooperatively with others, delegating a variety of tasks contributing to achievement of work area outcomes
• Providing induction training for other employees within team
• Maintaining a good understanding of hospital systems.
• Understanding hospital procedures, information requirements and protocols in order to communicate and provide support to members of the public.
• Liaising with clinical staff internally and external

NOTE: The hours of this position are subject to change in line with our commitment to providing exceptional customer service.Enterprise AgreementHealth and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025Classification or Salary RangeHS3Immunisation Risk CategoryImmunisation Category BKey RelationshipsInternal Clinicians, genetic counsellors, researchers, and pathology scientists
External Clinicians, external clients and institutionsEducationSkillsEssential requirements

• Demonstrable experience in MS Office products, Internet and Outlook
• Demonstrable experience in medical audio-typing
• Demonstrable experience in minute-taking.
• Database experience
• Demonstrable abilities to work effectively within a multidisciplinary team
• Professional approach to patient pathology service confidentiality
• Appropriate skills in communication

Desireable requirements

• Demonstrable understanding of Molecular Pathology / Pathology and medical terminology
• Experience in leadership and managing a team

Certifications, Licenses & RegistrationsKey AccountabilitiesKey Accountabilities Demonstrated By/Key Performance Indicators
1. Provide support to Molecular Pathology as Team Leader.

• Leads the efficient running of the Molecular Pathology administration team to ensure duties & tasks are undertaken in a timely and accurate manner and communicating clearly.

2. Provide timely and responsive administrative support for Molecular Pathology Management Team

• Provide required support to Molecular Pathology Management Team including (but limited to): diary management, timely organisation of meetings & accurate transcription and dissemination of meeting proceedings.
• Ensures phones are covered at all times and refers calls appropriately.
• All tasks completed within appropriate and specified time frames.
• Applies hospital and divisional procedures and policies in all dealings.

3. Database entry of patient requests/information into pathology laboratory systems

• Prompt and accurate data entry. Uses relevant pathology-related programs, packages and functions to track and complete tasks effectively and efficiently.

4. Sourcing and receipting of pathological specimens for testing from external laboratories

• Accurate and timely request, follow up and distribution upon receipt of pathological materials.

Key Accountabilities (Contd..)5. Maintenance of filing systems, general departmental and specimen slide filing

• Accurate filing of records/slides to facilitate fast retrieval

6. Organise and send patient reports

• Manage the printing, faxing and send out of patient reports as required

7. Prioritises work in response to departmental needs

• Ensures all tasks completed within appropriate and specified time frames

8. Works as part of a team

• Communicates and cooperates with co-workers to ensure work is completed within appropriate timeframes.
• Supports a workplace culture that encourages change, learning, innovation and a team-based approach with a client-responsive and patient-oriented emphasis.

For further information about this opportunity, click Apply to be redirected to the Peter Mac Careers page where you can review the position profile. Alternatively, please contact us for a confidential discussion.Peter Mac requires its staff to be fully vaccinated against COVID-19. Please contact us if you would like to discuss this requirement.WHY WORK FOR PETER MAC

• Peter Mac offer a range of benefits which support our people both personally and professionally.
• Our staff benefits include award winning facilities, professional development and events, a health and wellbeing program, flexible work practices and policies and financial benefits such as salary packaging.
• We encourage applications from Aboriginal and Torres Strait Islander people, all members of the LGBTQI community and people with a disability.