Administration Officer

ABOUT US
Qube Energy is an established provider of integrated logistics services to both the onshore & off shore oil and gas sectors. Our services include Supply Base and transport operations. We are ideally suited to provide comprehensive support to the Oil and Gas industry with supply bases strategically positioned in Darwin, Dampier, Fremantle, Bunbury, Melbourne, Portland, Bell Bay and Barry Beach.
ABOUT THE ROLE
Reporting to the Supply Base Manager, the primary purpose of the Site Administrator is to maintain the day-to-day running of Qube administration office onsite as well as undertaking activities associated with operations, safety, finance, payroll and human resources.
Specific Responsibilities

• To ensure all contract rates are invoiced to client in accordance with the specific contract
• To ensure all contract conditions pertaining to rates and services are adhered to
• To ensure all relevant paperwork is collated and attached as per invoicing procedures
• To work as directed by the Site Manager
• Maintain employee personnel files
• Maintain IT register and support staff
• Assist Site Manager with stock of safety equipment
• Maintain a register and assist in the processing of employee inductions
• Ordering of office stationary requirements
• General office filing for personnel & training files
• Maintain register for electrical testing and tagging
• Maintain register for first aid kit checks and supplies
• Maintain register for fire extinguisher checks
• Manage stock for mailing and attend to all postal mailing and collection
• Organise delivery of courier parcels
• Supervise office cleaning contractor and general housekeeping
• Manage incoming phone calls
• Attend to office reception - visitors, couriers, contractors and general enquiries
• Manage office correspondence
• Maintain amenities supplies

Safety, Health & Environment

• Work in a safe manner and obey all site safety rules.
• Assist HSE Advisor prepare and roll out safety initiatives.

In addition Zero Harm reflects our belief that we operate in an environment where risks are managed and that work does not impact on our people's health and wellbeing.
Avoid Taking Unjustifiable Risks

• Identify, assess and report all known and newly identified hazards and incidents in the workplace.
• Implement effective risk controls.
• Participate in the monitoring, review and evaluation of implemented risk controls.
• Stop work where there is an imminent danger and escalate to the appropriate supervisor/manager.

Avoid Causing Harm

• Do not engage in bullying or harassment in the workplace.
• Engage in safe work practices.
• Treat fellow employees, contractors, clients and the public with respect.
• Do not cause pollution or harm to the environment.

Follow the Safety, Health & Environmental System

• Follow the requirements of the SHEMS documentation including Rules, Procedures and Instructions.
• Identify system shortcomings and opportunities for improvement.

Be Prepared To Work Safely

• Report to duty in a fit state, free from fatigue the influence of alcohol or other drugs.
• Wear required Personal Protective Equipment and operate plant equipment safely.
• Participate in consultation activities regarding matters affecting your health, safety and welfare.
• Participate in relevant HSE training and maintaining your HSE related competencies.
• Engage in work only when in possession of required and current Certificates of Competence.

Qualifications/Experience Required

• A minimum of 2 years previous experience in a similar role.
• Strong interpersonal skills and the ability to communicate with a variety of people.
• Advanced skills using Microsoft Office, Excel and Power point.
• Ability to work autonomously using a proactive approach to task resolution.
• Ability to be flexible and adaptable to work in a demanding environment.
• Ability to work well within a small team environment.

Key Competencies/Skills Required

• Strong Communication skills (both written and verbal).
• Planning & Problem solving ability.
• Customer focused and responsive to customer requirements.
• Performance and task driven.
• Time Management.

Why QUBE?
At Qube, we recognise that our people are our most important asset and are the engine that drives our organisation, playing a vital role in ensuring our business achieve our objectives and deliver on our commitments. We believe that attracting the right people, maximising their contribution, and rewarding performance is vital for success. By choosing to work at Qube you will be choosing to work at Australia's largest integrated provider of import and export logistics services with a market capitalisation in excess of $4.8 billion as at 30 June 2022. We operate in over 142 locations across Australia, New Zealand and South East Asia with a workforce of over 8,200 employees.
BENEFITS

• Up to 50% off gyms, studios, active wear, healthy meals, supplements, recovery and more through the Qube Fit program.
• Discounted health insurance
• Special paid leave to participate in volunteering activities
• Unlimited access to employee assistance program delivered through Benestar
• Generous paid parental leave
• Access to Qube wellbeing program

This is an exciting opportunity to join a business that is experiencing rapid growth and continued leadership. Apply now!
Qube Energy is a subsidiary of Qube Ports & Bulk. Qube Ports & Bulk is the leading Stevedoring, Bulk Logistics and Port Management service provider in Australia. As an ASX top 100 company, Qube has the size to provide an impressive array of integrated logistics solutions. This service offering is backed up by a national network of 28 capital city and regional port and transport facilities across Australia.
Advertised: 22 Dec 2023 AUS Eastern Daylight Time
Applications close: 07 Jan 2024 AUS Eastern Daylight Time