Administration Officer

Byron Pro Painting is a dynamic painting company with five years of experience, boasting a youthful team of 10 painters based in Byron Bay.

As an Administration Manager, you will play a pivotal role in supporting the Business Director, managing communications with clients, providers, and partners via phone and email. This role also involves processing payments, expenses, and maintaining an efficient filing system. Given the fast-paced nature of our business, this position requires exceptional organizational skills, meticulous attention to detail, and the ability to juggle multiple tasks simultaneously. Moreover, a customer service-oriented approach is crucial, as the role frequently involves interaction with clients and suppliers.

Responsabilities 

1. Administrative Support : Assist Business Director with day-to-day tasks. Manage schedules and meetings
2. Communication Management: Handle mails and client correspondence and documentation.
3. Project and Data Management: Jobs data entry ( shifts, expenses, staff hours...)
4. Financial Management: Track expenses and prepare reports. invoices.
5. Payroll and Invoicing: Prepare payroll reports, manage invoices.
6. Website Maintenance and Marketing: Update company website and monitor online ads.
7. Client Communication: Initiate and maintain client contact.

Additional Information:

• The role is part time with an average of a 20h/week  and the flexibility to work remotely with regular facetime meetings with the Director.
• Prior experience in the construction industry is preferred.

Requirements and Skills:

• Proficiency in Google Workspace.
• Knowledge of Squarespace and Google Ads.
• Familiarity with Xero and Deputy.
• Strong attention to detail and problem-solving skills.
• Excellent written and verbal communication abilities.
• Exceptional organizational skills with the ability to multitask effectively.