Administration Officer

YOUNG PRESCHOOL KINDERGARTEN INC

Young Preschool Kindergarten and Young Mobile Play Activities are seeking a Permanent/ Part time (32.5 Hours) Administration Officer. This position is responsible for the efficient management of the preschool administrative systems. Manages the compliance requirements of the preschool and directly assists the director, executive committee and teaching staff as required.

About Us 

Young Preschool Kindergarten is a community-based Service, that provides a beautiful learning environment which aspires for the highest quality care and education for young children and accommodates the needs of their families in the Hilltops region.

The sense of belonging is paramount, we do this by creating a “culturally safe’ environment which celebrates diversity and inclusion.

The preschool also runs Young Mobile Play Activities 3 days a week. Servicing Young and surrounding villages.

About You

You will have previous experience in an administrative role and enjoy delivering operational and administrative support in a busy environment. You will have excellent attention to detail and be able to communicate and present information clearly to a wide variety of people. You will be a motivated self-starter who can initiate and follow through and enjoy a fast paced, interesting organisation with a passion for our community.

Essential Criteria

• Current Working with Children Check 
• Extensive Xero bookkeeping experience: Payroll, banking, accounts receivable, invoicing and fees
• Experience in Microsoft applications; Excel, Word and Outlook
• Ability to work in a team and independently with strong attention to detail.
• Effective oral and written communication skills
• Demonstrate adherence to compliance requirements.
• Ability to interact with school staff, students and members of the community.
• Motivated, reliable and honest
• Ability to prioritise and time manage tasks.
• Current Class C Drivers license

Desirable Criteria

• Experience in Hub works or similar childcare programs.

Role will include:

• Provide exceptional customer service, being the first point of contact at the preschool on the phone and the reception area and facilitate and refer all enquiries.  
• Provide general administrative support to staff, including facilities management, office and IT equipment and website enquiries.
• Provide assistance with diary management, logistics, room bookings, material preparation and/ or other administrative activities.
• Knowledge of and commitment to the Young Preschool and mobile play Vision, Mission & Values
• Provide administrative support and update and maintain social media platforms including our website. 
• Ensure that student records are kept complying with regulations. 
• Preparing and timely submission of accurate statistical reports and acquittals, including Census reporting, for Government funding authorities and other Government bodies.
• Support the onboarding of new staff and their induction.
• Undertake transactional administrative activities functions. This includes supporting purchasing, invoice payments and reimbursements.
• Project management where required. 
• Payroll, banking, accounts receivable, invoicing and fees
• Knowledge of and commitment to the Young Preschool and mobile play Vision, Mission & Values
• The Clerical Officer will be required to work under limited supervision by the Director/s and Management Committee, with checks related to overall progress.
• This role would be expected to work from 8.30a.m. - 3.00p.m. Monday to Friday during the school term.

Hours of Work:

Preschool operates from 8.30am to 4.00pm Monday to Friday during school terms. It would be beneficial to attend staff meetings and very welcome to attend committee meetings. There is office work during the school holidays this would be in consultation with the Director, usually 3 days each term and then 10 days in January to prepare financials for the audit, prepare invoices and letters to families and upload enrolment information into Hello hub.

The director manages the waiting list and days for children and families.

Apply by:

Submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the essential and desirable selection criteria:

Contact: Angie Milne 

Applications Close:  Wednesday 13th March 2024, email *****@youngpreschool.com.au  with the subject line: Application for Administration Officer