Administration Professional with Reception Duties

Summary:

We are seeking a highly organized and detail-oriented Office Administrator to join our team and take on the dual role of Administration Specialist and Receptionist. You will be an integral member of our team, communicating with all areas of the business and being the first point of contact for our organisation, creating a positive impression for clients, visitors and employees alike.

Responsibilities:

• Manage and maintain office supplies and equipment
• Procurement of materials and business purchases including generating Purchase Orders, follow up and recording of received deliveries
• Answer and direct phone calls and emails
• Maintain client and supplier details in CRM and allocate new leads accordingly
• Assist with the preparation of reports, presentations, and other documents
• Provide administrative support to the team as needed
• Proactively identify and resolve issues to ensure seamless operations
• Maintain a tidy and welcoming reception area
• Manage incoming and outgoing mail and packages
• Handle confidential information with discretion

Qualifications:

• Proven experience in administrative roles, with excellent organisational and multitasking abilities
• Strong communication skills, both verbal and written
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Pleasant and professional demeanour with exceptional customer service skills
• Ability to multitask and prioritize tasks effectively
• Attention to detail and accuracy and the ability to maintain confidentiality
• Confidence in using resources available and problem solving

Why Join Us:

• Opportunity to work in a dynamic and supportive environment
• Competitive compensation package
• Room for growth and career advancement
• Be part of a team dedicated to excellence and customer satisfaction
• Team events throughout the year to enhance team culture

If you're ready to take on a diverse and exciting role that combines administrative responsibilities with front-facing Reception Duties, we want to hear from you!

Please submit your resume and a cover letter outlining your relevant experience and why you're the ideal candidate for this position by Sunday 17th March 2024.