Administrator - Admin Support

Reporting directly to the Director of Engineering, the Executive Admin provides a wide range of administrative and executive support and facilitates agenda, travel, communications, engagement, and related items. Executes standard engineering and administrative tasks to increase efficiency and collaboration across a two GE sites Engineering Team. Crucial to this role is the ability to interact with employees (at all levels) in a fast-paced environment, remaining flexible, resourceful, and efficient, with a high level of professionalism and confidentiality.
The Executive Admin will have the ability to work independently on projects and must be able to handle a wide variety of activities and confidential matters with discretion.

Job Description

• Complex calendar management and maintenance involving two GE sites.
• Managing and balancing conflicting priorities professionally and efficiently.
• Scheduling and planning internal and external meetings in their entirety.
• Coordination and support of departmental initiatives.
• Engagement events planning and coordination
• Proactively coordinate manager’s day to day and overall agenda & schedule.
• Plan, schedule and organize business meetings and travel itineraries.
• Execute all process related tasks & coordination.
• Provide extensive administrative support including creating detailed Microsoft PowerPoint presentations and report generation in Excel and Word.
• Assist in managing expense accounts and budgets

Qualifications and experience

• Bachelor’s degree from an accredited university or college
• Minimum 3 years of related experience

Desirable skills

• Strong organizational skills and exceptional attention to detail and accuracy.
• Experience working in an engineering environment
• Good interpersonal and leadership skills.
• Ability to prioritize and anticipate needs.
• Internet proficiency and knowledge of web-based applications.