Advancement Events Officer

Job no: 0061274
Location: Parkville
Role type: Full-time; Continuing
Department: Advancement
Salary: UOM 6 – $92,749 – $100,397 p.a. plus 17% super

• Plan and deliver high-impact Advancement events
• Combine creativity and professionalism, orchestrating unforgettable experiences
• Brilliant benefits and a flexible hybrid work environment!

About the Role
If you thrive in a dynamic environment, where passion meets professionalism, and your ambition matches ours, you're the missing piece we've been searching for. Join us, and let's craft unforgettable events that leave a lasting impact on the Advancement Division.

As our new Events Officer, you'll be a strategic partner, not just a behind-the-scenes hero. You'll collaborate with the Events Manager to orchestrate captivating events, from intimate to high-profile settings, and engage key audiences – alumni, donors, students, and more.

Be the maestro behind captivating engagements, both online and in-person, for the Advancement team. Collaborate with diverse stakeholders – from Faculty clusters to shared service teams – to plan and deliver high-impact events that captivate key audiences. Your emotional intelligence, innovative spirit, and mature stakeholder management skills will be your tools, ensuring professional growth as you orchestrate unforgettable experiences. Join us and shape the future of Advancement, one event at a time.

Your responsibilities will include:

• Support the Events Manager with the planning and execution of events for the Advancement division.
• On behalf of the Events Manager, undertake event planning, including all project documentation, budgets, sourcing and managing suppliers, provide briefings, and drafting post event reports and evaluation, along with ensuring correct University protocol is followed at all times.
• Produce highly detailed versions of a range of event management documentation including project plans, presenter briefings, run sheets, itinerary schedules and individual budgets.
• Support the Events Manager in sourcing internal and external venues, confirming technical and catering suppliers and arranging travel and accommodation.

Who we are looking for
You weave connections effortlessly, building trust with stakeholders at all levels, from colleagues to VIP guests. Sensitive information is your confidante, handled with sound judgment and discretion. Whether captivating an audience or crafting impactful written pieces, your communication skills shine. You excel at clear expression and meticulous attention to detail. You conquer deadlines with meticulous planning, prioritize tasks seamlessly with stakeholders, and tackle challenges with expertise. You thrive in both collaborative and independent settings, always driving towards the organization's goals.

You will also have:

• Appropriate undergraduate qualification in a relevant discipline together with moderate experience, or an equivalent combination of relevant experience and/or education/training as per the current Enterprise Agreement classifications.
• Demonstrated ability to deliver high quality events within designated budgets.
• Experience prioritising competing workloads and deadlines; managing expectations while showing sound judgment and an exceptional level of sensitivity in building positive and lasting relationships with people from a wide range of backgrounds.

For further information regarding responsibilities and requirements please refer to the attached PD.

This role requires current valid work rights for Australia.

Your new team “Advancement”
The Advancement Office aims to facilitate the establishment and maintenance of mutually beneficial relationships between the University and its alumni, friends and benefactors. It is responsible for the management of programs relating to alumni and benefactors and provides services to and works collaboratively with faculties and other central administration areas.

What we offer you!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits including generous leave provisions, salary packaging, health and well-being services, and discounts on graduate courses. For more information check out our benefits page!

The University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.  

Be yourself
The University of Melbourne values the unique backgrounds, experiences, and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities, and genders, and people of diverse ethnicity, nationality, and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at **********@unimelb.edu.au, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture, and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!

If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience – specifically, details about your experience in delivering high quality events within designated budgets and timeframes.

Please note that you are not required to respond to the selection criteria in the Position Description.

As part of the recruitment process, we may  conduct video interviews through our third-party provider ModernHire. If you do not consent to this, please let us know in advance.

If you have any questions regarding the recruitment process, please feel free to contact Susan via email at **********@unimelb.edu.au, ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

Applications close: Thursday 8th of February 2024 11:55 PM Australian Eastern Daylight Time (AEDT)

Position Description: Advancement Events Officer - PD 2023 (updated) (2).pdf

Position Description