Operations Specialist – Events

This is one of the most amazing and rewarding jobs you will ever do. Box Rallies is the largest community-based fundraiser for Cancer Council in Australia having raised over $41 million for cancer research in the last 13 years.

We currently produce four large format outback charity rallies annually and are looking for an Operations Manager to work within our team to pull these projects together.

The rallies are attended by some of the most amazing people from all corners of Australia (and some from overseas). They all come together with a desire to raise funds for cancer research and to take part in an incredible adventure with truly inspirational people.

You will work hard, but you will also have a huge amount of fun, see and travel to some incredible places and be part of raising enormous amount of funds for cancer research.

 Passion

This is a big job with big tasks at hand. It is also very rewarding, but the only fit is for someone with real passion for people, fundraising and the greater experience – don’t apply if you don’t have the passion.  

We are a dedicated lot. Our founder lost both parents to cancer within 12 months hence the reason for starting Box Rallies. Everyone else that works for or with Box Rallies have lost loved ones to cancer. This certainly isn’t a requirement for the role, but gives you a good understanding of the spirit that is behind Box Rallies.

 Role Purpose

You will be working within a small team environment supporting all projects to pull a large number of items together for each annual project.  

The role is 90% office based. The other 10% will be on rallies where you will see first-hand where all of your hard work goes. This period is very demanding. You will need to implement your hard work every day, drive long distances, sleep in a swag/tent and be prepared to go without a shower or two. It will be exhausting, but it is also highly rewarding.

The rallies will require you to be away from home 2 - 4 times a year for 1 – 2 weeks at a time.

A large amount of time will be spent communicating with our stopovers and contacts for all operational needs across all rallies via telephone and computer.

 Role requirements

• Exceptional communicator with a positive & friendly nature. 
• Very organised and efficient. We work under tight deadlines managing many items that need to be pulled together at the same time. Communicating with the team and achieving the deadlines is critical.
• You must have significant event project management experience, and be able to budget and schedule multiple event timelines at once. 
• Must be proficient in MS Office with a good level of computer literacy
• Must have a sense of urgency, show initiative and be able to multitask.
• You will work very closely with the Fundraising and Relationships Manager, Event Coordinator and Office Manager
• Must have a full Australian driver’s licence

 Role Specifics

 Operations

• Liaising with contacts in councils, community groups, businesses and caterers to pull together all aspects of each rally stopover. These are a mix of city, regional and extremely rural contacts.
• Researching venues for our camping stopovers, start and finish lines, pre Rally briefings, and post Rally parties. This includes AV, catering facilities, ablution blocks, accessibility.
• Working with our graphic designer on each rally’s official maps and rally directions. 
• Working within a budget, updating and reporting on budget changes. 
• Working with our support crews to ensure they are fully prepared for each rally
• Full logistics and operational support for all projects
• Experience with planning software Monday desirable or similar work flow scheduling software
• Rally HQ operational support during rally times when not on rally

 What is Box Rallies?

Box Rallies is the largest independent fundraiser for Cancer Council in Australia, raising vital funds for Cancer research.  We currently run four large format charity car rallies per year, with a collective fundraising goal of $10 million pa and in the last thirteen years, we have raised over $41 million. 

In Autumn, Winter and Spring, we run Shitbox Rally which is not a race but rather a challenge to achieve the unthinkable: to drive cars worth $1,500 or less across the Australian outback via some of its most arduous roads. 

Mystery Box Rally run during Winter, is a slightly shorter and smaller rally with a similar concept of fundraising but in cars over 25 years of age with no budget restrictions. We also run a national car cruise called Cancer Cruise.

 We are about people and fundraising above all else.

 For full details on both rallies including photos and videos, visit: www.shitboxrally.com.au, www.mysteryboxrally.com.au & www.cancercruise.com.au

 Only successful applicants will be contacted for an interview.