Aps 4 - Executive Assistant

• $71,207 - $77,739 (plus Super)
• Laverton - VIC

The Role
An exciting opportunity exists for a highly motivated individual to provide executive support to the Assistant Secretary Enterprise Technology Operations Branch (ASETO) and the Branch.

As an APS 4 Executive Assistant you will be responsible for:

• Performing support functions, including responding to emails and general correspondence.
• Managing a complex and challenging appointment diary and meeting arrangements.
• Organising and reconciling all aspects of domestic travel in line with Defence Travel Policy.
• Preparing meeting packs, briefings, reports and other documents for senior Defence Committees.
• Building and sustaining relationships to work collaboratively with internal and external stakeholders.
• Records management in Objective and Financial Management systems in line with Defence policies and procedures.
• Providing administrative support to the ETOB Branch Business team as required.

About our Team
Enterprise Technology Operations Branch (ETOB) delivers quality ICT services to Defence in support of military operations and corporate business. Our purposes and activities centre on supporting ICT operations and maintaining sustainable service levels to provide an effective ICT capability for our customers, with a clear line of sight for CIOG and upwards to the Defence Corporate Plan.

We are focused and committed to delivering the best ICT services, some of which include:

• Management of applications across finance, human resources, logistics, information management, whole of government and security domains,
• Management the delivery of Platform Services to Defence and provide governance between the Centralised Processing Project (CP) to deliver software application hosting and data storage services.

ETOB consists of nine directorates and currently provides sustainment services for approximately 105 applications which deliver services across several domains including:

Personnel systems
Finance
Business information systems
Engineering
Information management and
Cloud operations

Our Ideal Candidate
Candidates will have proven ability to work within a team, be well organised and have the ability to manage competing priorities. They will be able to work independently, while collaborating as necessary with a variety of stakeholders and operating effectively within a fast-paced environment.

You will be able to demonstrate the ability to proactively anticipate the needs of your senior executive officer, and exhibit flexibility and resilience.

You will have excellent time management skills, strong attention to detail and excel at building and maintaining stakeholder relationships.

Candidates will be self-aware, with a cooperative and positive attitude, and be experienced in working within diverse teams, demonstrating consideration and respect for a diversity of ideas and perspectives of others.