AddressThe Executive Assistant provides administrative, legal and general support to a judge of the Court. The Executive Assistant works as a part of a small team within chambers to support the judge in managing and progressing cases efficiently and effectively. The Executive Assistant acts as the main point of contact in chambers and is responsible for the efficient administration of chambers, including correspondence, file and diary management. The Executive Assistant also provides legal support to the judge, including assisting the judge in relation to court work, with case management and with the production of orders and reasons.
The key duties of the position include
Major Activities
Act as the main point of contact
- At the judge's discretion, be available outside normal work hours as necessary, for example, when the judge is rostered as a duty judge to hear urgent applications
- Act as the main point of contact in chambers for the Chief Justice, other judges, registrars, other court staff, legal representatives, parties, media and other court users
- Manage the judge's diary and keep track of the progress of their matters with a view to being able to appropriately communicate with others on their behalf
- Assist with the induction and training of new staff in chambers
- Demonstrate professionalism, tact and discretion, including the ability to appropriately handle confidential and sensitive information
Administration of chambers
- Manage emails, memoranda and other chambers correspondence, including producing well drafted correspondence
- Optimise and implement document management systems in chambers, including ensuring that all court files and other records are accurate and up to date
- Provide IT support, including preparing presentations, editing PDF documents and undertaking quick and accurate word processing from handwritten notes or from dictaphone recordings
- Organise and set up for meetings, seminars, appointments and other commitments, including attending to all logistics and arranging official travel
Legal support
- Assist the judge with all aspects of their court work, as required, including organising and informing parties about listings, setting up for court and attending court to provide assistance during hearings
- Develop, maintain and optimise case management systems, including keeping track of matter progress and monitoring parties' compliance with court orders
- Prepare case summaries and progress briefs in relation to all current matters and newly allocated matters
- Assist with legal research, including through the use of electronic legal databases
- Assist with the production of orders and reasons, including quickly and accurately typing and proofreading drafts, checking cross-referencing and citations
