APS4&5 Ministerial and Parliamentary Officer

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our client is seeking to engage an APS4&5 Ministerial and Parliamentary Officer on a contract
Location: Canberra, ACT
Contract Length: 12 months
Eligibility Requirement: Applicants must be Australian Citizens
About the Team
The Parliamentary and Ministerial Branch manages the relationship between the Agency and the Minister's Office. It supports the Agency in meeting the Minister's objectives and priorities by providing timely, objective and strategic advice. The branch manages the flow of information between the Agency and Ministers' offices, coordinates responses and input to a range of Ministerial and Parliamentary documents and, through its quality assurance process, ensures documents prepared by the agency are of the highest standard and comply with Ministerial and agency style preferences.
The Parliamentary Team is responsible for Senate Estimates and Parliamentary committee inquiry hearings and administering the Agency's instance of the Parliamentary Document Management System (PDMS).
The Ministerial Team is responsible for Question Time Briefs (QTBs), Ministerial Correspondence, Ministerial Submissions and constituent queries.
About the Role
The role is a team membership position and is accountable for organising their workflow and making independent decisions relating to an area of responsibility. It will provide policy advice within an area of specialisation with advice based on policies and legislation.
The Ministerial and Parliamentary Officer will be responsible for ensuring that ministerial documents prepared by the Agency are fit-for-purpose, meet the content requirements of the task and are aligned with ministerial style and preferences.
The role will have a considerable level of contact with internal and external stakeholders and will be required to communicate with and provide advice on a range of matters to resolve moderately complex to complex enquiries.
Responsibilities may include but are not limited to:

• Proofing and editing ministerial correspondence, submissions and briefs prior to ministerial consideration to ensure they meet ministerial requirements for style, preferences and content.
• Monitoring, collating, reporting and communicating feedback from the quality assurance process to the Agency drafting and clearing officers to build the Agency's ministerial writing capability.
• Coordinating Community of Practices to build capability and internal stakeholder confidence with Ministerial and Parliamentary practices.
• Coordinating and drafting input from across the Agency to develop reports and input to portfolio responses.
• Coordinating, drafting and quality checking Briefs, Ministerial Correspondence, Questions on Notice and Senate Briefs using the Parliamentary Document Management System (PDMS).
• Contributing to the branch's corporate work program, reporting requirements and assist deliver branch governance obligations.

Key skills required for role:

• Possess the ability to quickly acquire knowledge of ICT systems and familiarise yourself with new concepts and technologies to deliver high level support.
• High-level organisational and planning skills and attention to detail with demonstrated experience managing competing priorities, meeting deadlines within short timeframes and working independently and as a member of a team in a high-volume work environment.

Desirable skills to have for the role:

• Demonstrated experience in effective people skills and the ability to engage clearly and confidently with stakeholders.
• Strong expertise in using Microsoft Office, particularly Word, Excel, Project and Outlook and Parliamentary Document Management System.

If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively, you can call Leanne Porter on 02 6268 9926 for further discussion.
Please Note - The due date for this submission is 28/02/2024.
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion