Assistant Purchasing Manager

Job Number 24063313
Job Category Finance & Accounting
Location W Brisbane, 81 North Quay, Brisbane, Queensland, Australia
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type ManagementJOB SUMMARYResponsible for following established procedures in ordering, receiving, storing, distributing and payment of items. Assists in formulating an approved vendors list encompassing all categories.CANDIDATE PROFILEEducation and Experience

• 4-year bachelor's degree in Finance and Accounting or related major; no work experience required.

CORE WORK ACTIVITIESAssisting in Managing Work, Projects, Policies, and Standards for Purchasing Across Departments

• Assists with generating and providing accurate and timely results in the form of reports, presentations, etc.

• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.

• Assures sanitation compliance.

• Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.

• Orders all food and beverage based on business needs.

• Assists Executive Chef in maintaining/lower budgeted food/controllable costs.

• Assists in enforcing first in/first out inventory rotation for all storeroom products.

• Maintains sanitation and safety standards as specified in the brand guidelines.

• Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.

• Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.

• Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.

• Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.

• Uses existing computer programs to perform daily and period end food and beverage costs.

• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.

• Completes administrative tasks on a timely basis (e.g., C-7s, menu costing, general office duties).

• Completes period end inventory according to Food and Beverage and Accounting standard operation procedures.

• Calculates figures for food and beverage inventory.

• Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.

• Assists in receiving and inspecting all deliveries.

• Maintains an accurate controllable log and beverage perpetual.

• Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.

Demonstrating and Applying Accounting Knowledge to Purchasing Operations

• Demonstrates knowledge of job-relevant issues, products, systems, and processes.

• Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.

• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.

• Keeps up-to-date technically and applying new knowledge to your job.

• Demonstrates knowledge and proficiency of A.S.I. standards.

Maintaining Finance and Accounting Goals

• Submits reports in a timely manner, ensuring delivery deadlines.

• Ensures profits and losses are documented accurately.

• Achieves and exceeds goals including performance goals, budget goals, team goals, etc.

• Develops specific goals and plans to prioritize, organize, and accomplish your work.

• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.

Additional Responsibilities

• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.

• Analyzes information and evaluates results to choose the best solution and solve problems.

• Interacts with kitchen staff, vendors and Executive Chef.

• Uses existing computer programs effectively to post invoices, update items and costs.

• Attends and participates in all pertinent meetings.

• Provide direction and assistance to other organizational units regarding accounting and budgeting policies and procedures, and efficient control and utilization of financial resources.

• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.W Hotels’ mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We’re here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests’ passions to life. If you are original, innovative, and always looking towards the future of what’s possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.