Address
Form of work
Salary- Provide clerical and administrative services for the management of the Elective Surgery Waiting Lists and Theatre Bookings, including assisting with clerical and clinical auditing on processes to ensure accurate record keeping is maintained.
- Provide assistance to Liaison Nurses and Medical Staff to facilitate appropriate patient care for clients on the Elective Surgery Waiting List. Liaise with Surgeons as necessary when elective surgery lists require alteration to reflect changes and ensure accurate written and verbal communication is maintained with key stakeholders including Medical Professionals, General Practitioners and patients.
- Update and maintain the Health Information System Patient Modules ensuring correct processes and guidelines including coding are followed when entering data into the Elective Waiting List, Theatre Booking, Patient Transfers and Discharges and Patient Registration modules.
- Liaise with relevant nursing and medical staff on administrative matters concerning the planning and booking of Theatre lists to ensure appropriate theatre utilisation. Prepare Main Theatre, Endoscopy and Day Surgery Unit projected theatre lists in accordance with strict guidelines as defined by the relevant policies and procedures.
- Undertake communication of admission to the waiting list, theatre booking, admission and pre-surgery admission clinic details including changes to times and dates of all patients booked to the elective surgery Theatres lists. Contact clients through written and/or telephone and arrange for interpreting service for pre-admission and admission as required.
Details of Appointment
Fixed term, full time, day worker position working 76 hours per fortnight, commencing as soon as possible until 30 June 2025
*notwithstanding hours may be negotiated with the successful applicant
- Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time and part time vacancies.
Salary: $71,661 to $77,455 per annum. Our Employer 11% superannuation contribution is on top of this amount.
- Salary range is in accordance with Public Sector Unions Wages Agreement 2022
- crimes of violence
- sex related offences
- serious drug offences
- crimes involving dishonesty
- Identification check
- Disciplinary action in previous employment check.
Apply Online. Please click the "Apply" button on this screen. This ensures important questions about you are answered.
You will be prompted to complete a 1-2 page application outlining your experience, skills and knowledge as they relate to the attached Statement of Duties.
Please note:
- We do not require a separate statement addressing the selection criteria.
- All attachments must be in Microsoft Word or PDF format.
- Referee details are submitted as part of the online application so make sure you have the contact details of two referees before applying.
We encourage you to review the Applicant Guide, Statement of Duties, prior to applying for an overview of the duties, program, selection process and selection criteria.
Statement of Duties
Applicant Guide
For more information
Nick Hutchinson
Administrative Service Manager
Phone: (03) 616 67997
E-mail:
Important information
The email account you provide when submitting job applications will be used in correspondence to you. It is important that this is kept up to date and monitored regularly.
To update your email address (or contact number), log in to and look for “Existing applicant login” where you can update your details
The Department of Health values workforce diversity and recognises the value each person offers which is shaped by their unique characteristics, background, experiences, knowledge, skills, values and perspectives.
