Casual Administration Assistant -Receivals And Dispatch

The Company

Instrowest was established in 2006 to provide quality Instrument contracting services to the mining and mineral processing industries, with a strong focus on safety. Instrowest provides a comprehensive installation, maintenance, calibration, and repair service to a variety of sites within Western Australia.

At Instrowest we are committed to providing reliable, high-quality sales and service while maintaining respect, integrity, and trust in our clients and those within our organisation. We aim to provide this service by understanding our client's needs, wants, and constraints while finding a solution that is fit for purpose.

The Position

Instrowest requires a Casual Administrative Assistant to assist in the receivable & dispatch duties. The position will be working 3 days per week (Monday, Wednesday & Friday). The successful candidate will NEED to be available Monday, Wednesday & Friday. If you succeed, there is a possibillity for you to transition into a permanent part-time position.

Administrative duties include......(but are not limited to):

The dispatch Administration Assistant is responsible for all incoming inventory processing and freight. 

• Collaborating with our orders team regarding supplier purchase orders.
• Count, consolidate and itemise incoming inventory to verify information against supplier purchase orders. 
• Examine and unpack supplies to ensure they meet specifications.
• Identifying and communicating all discrepancies and or damages to order control
• Investigate and resolve situations where items received are not properly documented.
• Accurate recording and filing of documentation.
• Entering and processing receivables in our accounting software (MYOB). 
• Allocating received inventory to relevant customer orders and or stock locations. 
• Consigning of international and domestic freight.

Dispatch

The dispatch Administration Assistant is responsible for all outgoing inventory processing and freight. 

• Collaborating with our orders team to meet client delivery deadlines 
• Count, consolidate, and itemise inventory to accurately verify information against customer orders. 
• Examine and pack order items to ensure they meet freight specifications i.e.: Dangerous Goods, manual handling guidelines, and item-specific packaging requirements.
• Identifying and booking assembly items into a workshop for completion.
• Investigate and resolve situations where order items are not properly documented.
• Communicating all discrepancies to our orders team.
• Accurate recording and filing of documentation.
• Entering relevant dispatch details into our accounting software (MYOB).
• Ensuring freight costs are accounted for and create consignments through allocated freight carriers.
• Liaising with customers regarding shipment queries.
• Forklift Operation  and Workshop Housekeeping

The successful applicant MUST have previous experience in a similar role

• A high level of computer literacy
• Excellent organisational and planning skills in managing a personal workload in a busy environment with conflicting demands.
• Demonstrated high level of organisational skills including the capacity to set priorities and work to deadlines.
• High-level problem-solving skills and research/ analytical ability including the ability to obtain and interpret information and make specific recommendations.
• Bright and cheerful nature
• Ability to work in a small team

The following are essential;

• WA drivers license

The following are desirable but not essential;

• Experience in MYOB
• Forklift license

The successful applicant will report directly to the Operations Manager and Office Manager. This position will be ready to start immediately. 

Remuneration

Instrowest is offering award rates to the successful candidate. Future growth of the company will lead to opportunities for career development and training.

To Apply

All applicants should forward their resume, with a minimum of 2 referee contact details (including a phone number and email address) by clicking on the "apply now" link below.

For more information about Instrowest please see our website www.instrowest.com.au