Clinical School Officer

Role type: Full-time (Part-time will be considered at a minimum of 0.6 FTE); Fixed-term until 9th August 2024
Faculty: Medicine, Dentistry and Health Sciences
Department: St Vincent's Clinical School, Melbourne Medical School
Salary: UOM 5 - $79,961 - $91,844 p.a. (Pro rata for part-time) plus 17% super

• Integral role in medical student education at St Vincent's Clinical School.
• Collaborative team environment supporting Doctor of Medicine program delivery.
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role
This is a unique opportunity for a skilled administrator to play a pivotal role in supporting medical student education at the St Vincent's Clinical School. As a Clinical School Officer, you'll join a dynamic team dedicated to delivering excellence in teaching and learning for the Doctor of Medicine program. Working collaboratively with clinical supervisors and academic staff, you'll contribute to a harmonious working environment while providing vital administrative support to ensure the smooth operation of the program.
Your responsibilities will include:

• Administering allocations and placements for MD program students across multiple clinical sites.
• Providing high-level customer service to students and stakeholders, both remotely and in person.
• Coordinating student assessments and ensuring accurate documentation and database management.

Who We Are Looking For
You are driven by providing exceptional customer service, consistently exceeding expectations. Your proactive approach to problem-solving and improving processes showcases your initiative. With a strong sense of discretion and impeccable time management, you ensure confidentiality while maintaining efficiency in your work.
You will also have:

• Relevant tertiary qualification or equivalent experience in hospital or student administration.
• Exceptional interpersonal and communication skills, with professionalism and diplomacy.
• Ability to work independently and collaboratively, demonstrating commitment to excellent customer service.
• High level of proficiency in the use of standard application software such as the Microsoft Office suit.

For further information regarding responsibilities and requirements, please refer to the attached PD.
This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.
Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.
Your New Team - Melbourne Medical School
The Melbourne Medical School (MMS), founded in 1862, is a renowned institution known for its leadership in medical education, research, and community engagement. We offer cutting-edge graduate programs, including the innovative Doctor of Medicine (MD), and are committed to improving healthcare and well-being through collaborative research spanning from basic science to practical applications.
What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out page!
About the University of Melbourne
We're tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via and stay connected with our stories and people on .
Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit page.
We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".
Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.
For further information, including our 2023-2027 Indigenous strategy please visit -
Join Us!
If you feel this role is right for you, please apply with the following documents:

• Resume
• Cover Letter outlining your interest and experience

Please note that you are not required to respond to the selection criteria in the Position Description.
If you have any questions regarding the recruitment process, please feel free to contact Tara via email at , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.
If you have any particular questions regarding the job please follow the details listed on the Position Description.
Advertised: 06 Mar 2024 12:05 AM AUS Eastern Daylight Time
Applications close: 20 Mar 2024 11:55 PM AUS Eastern Daylight Time