Commercial Leasing Administrator

As one of the Australia's largest providers of human resources solutions, Chandler Macleod has a proven track record of unleashing potential in people and companies. For over 40 years Chandler Macleod's recruitment business has connected leading-edge projects and employers with outstanding business professionals.
Our client is seeking to engage a Commercial Leasing Administrator on a Permanent, Full time basis.
Eligibility Requirement: Applicants must be Australian Citizens
MAIN DUTIES:
Lease Preparation and Matter Management

• Working with the internal stakeholders (Heads of Business and their teams) to:
• Provide commercial advice and insight as requested by internal stakeholders on proposed transactions.
• Prepare leasing documentation and property-related legal agreements.
• Instruct external firms to prepare leasing documentation and premises surveys.
• Manage leasing transactions including review and issue of draft documents, obtaining, and providing instructions.
• Finalise transactions including execution and secure storage of concluded agreements, preparation of commercial document summaries.

Lease Administration

• Update and maintain the commercial management system (CMS) for all new and existing leases.
• Undertake day-to-day lease management, including lease-related correspondence and forms, monitor lease obligations, calculate and issue rent review notices.
• Work with and advise accounts and property management teams on lease compliance and reporting to relevant internal stakeholders.
• Communicate with internal stakeholders and tenants about legal and commercial issues.

Lease Revenue and Charging

• Review accounts, prepare and issue invoices and notices for recurrent cost recovery, including rent invoices, standing charges, outgoings.
• Collate and analyse sales data and financial turnover information.
• Prepare accurate and detailed reconciliations of rent and charges.
• Work with accounts receivable as first escalation point for debt management and recovery of arrears.
• Work with accounts receivable and Heads of Business as first escalation point for debt management and arrears recovery.
• Prepare annual revenue budgets.

Other

• Any other ad-hoc tasks as required by the General Counsel.

Required skills:

• This role requires excellent written and verbal skills with the ability to produce clear, professional written correspondence and the ability to speak confidently and articulate in a professional manner.
• The Commercial Paralegal will be responsible for a variety of lease administration matters concurrently and must be detail orientated, outcome focused and organised with the ability to multitask and prioritise.
• Demonstrate strong people skills and teamwork to collaborate and communicate regarding all aspects of work including fostering and building positive relationships across the company

Mandatory Requirements:

• To be eligible applicants must be Australian Citizens.

If you feel you are a suitable candidate submit your application by hitting “Apply for this job”. Alternatively, you can call Fiona Bell on 02 6268 9931 or email Fiona.bell@chandlermacleod.com for further discussion.
At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, people living with a disability and the LGBTIQA+ community.
You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion