Coordinator Company Secretariat

The Opportunity - Permanent, Part Time Position

The position of Company Secretariat Coordinator will be responsible for assisting with the delivery of timely and accurate company secretarial services for selected Australian-incorporated and overseas Group subsidiaries while also:

• Supporting the Company Secretariat by assisting with preparation and maintenance of accurate and organised records
• Support the delivery of the South32 Board program and associated tasks as required
• Develop, maintain, and continuously improve Company Secretariat processes

Reporting to the Lead CoSec Operations key role accountabilities include:

• Support the provision of company secretariat services for selected Australian and overseas subsidiaries
• Process annual company statements, prepare, and lodge statutory forms, annual returns and other documentation as required by ASIC and other regulators
• Maintain company, director, and officer information on the Diligent Entities software platform
• Champion the Diligent Entities software platform
• Maintain accurate corporate statutory records in accordance with regulatory requirements and internal policies and procedures
• Assist with matters related to the South32 Board program (including logistics, travel, visas)
• Develop and update internal processes and procedures
• Provide general and administrative support for all secretariat-related activities as required.

About You

You will be required to have the following:

• Knowledge of Corporations Act (Australia) and a general understanding of relevant company/corporation laws in locations where the Group operates is desirable
• Knowledge of company secretary duties, corporate governance practices and corporate regulations (desirable)
• Excellent written communication, with a high attention to detail
• Highly effective time management skills and able to prioritise and deal with multiple work flows at once with time driven deadlines
• Able to work both autonomously, and cohesively as a team member
• Willingly share information and involve/inform others as required
• Uses initiative to get things done and take accountability for outcome

Qualifications

• Qualification in business studies, or relevant work experience in a corporate environment (3+ years desirable)
• Currently studying commerce or law degree related course (desirable)
• Member of the Governance Institute of Australia or similar (desirable)

Our benefits

• Competitive Salary
• Incentive bonus
• Onsite wellness classes
• Participation in the Employee Share Plan
• Industry leading parental leave and family care policy
• Education and career development
• Additional employer superannuation contributions which depend on the level of employee contributions you choose

Location

This role will be based at our office in the heart of the Perth CBD. We understand and value the benefits flexibility brings and operate a hybrid work model (in the office and from home)

Our culture

At South32, our people are fundamental to our success. We're focused on creating an inclusive workplace, with the right people in the right roles, who are engaged, empowered and appropriately rewarded.
We aspire to be an inclusive organisation, where our workforce reflects the broader demographic of the countries and communities where we operate.
South32 embraces diversity and encourages applications from people of all backgrounds.

Applications close 14th March 2023