Corporate And Commercial Services Administration Officer

Status: Temporary (2 years with possibility of extension), Full Time with Part Time considered (0.72 - 1.0 FTE)

Salary range: $61,633.00 - $65,473.20 Pro rata dependent on skills, qualifications and experience

About Us:                

The City of Albany is one of Western Australia’s most important and historic regional Cities. The services, facilities and activities that we offer are continually evolving and expanding. As an employee of the City, you can help us to reach our full potential. We employ around 450 staff members and provide an exceptional and committed service to the Community of Albany and we create an environment where every employee has an opportunity to succeed. We are committed to a more diverse workforce and promote diversity and equal opportunity employment. 

Opportunity:           

The City of Albany’s Corporate and Commercial Services Team is looking for a professional and versatile individual to take up the role of Corporate and Commercial Services Administration Officer. 

Reporting to the PA Executive Director Corporate and Commercial Services, this role will see you responsible for providing administrative support to Corporate and Commercial Services teams as required. This includes, but is not limited to;

• Providing courteous, and professional advice to both internal and external customers.
• Drafting letters and emails as required.
• Preparing minutes and agendas for meetings.
• Assisting with arranging events and activities.  
• Assisting with the updating of organisational documents including forms, policies and procedures, as well as data entry tasks.
• Creating, maintaining and storing records as per the City’s record management procedures.  

About You:              

Essential to this role are highly developed time management and computer skills, excellent communication skills, a demonstrated ability to work independently. Well-developed multi-tasking and time management techniques as well as organisation and administration skills are essential for this role.

The successful candidate will also need the ability to be flexible and move between roles, tasks, and be capable of offering support to multiple teams. Previous experience in the compilation of agendas, bulletins and minutes for committee meetings is required. Local government knowledge or knowledge relating to procurement, payroll, rates or financial processes would be highly desirable.

If you meet the above requirements, have experience working in a similar position and are passionate about working for the City of Albany, please apply.

Please note that this role at times requires availability outside ordinary work hours. These extraordinary hours are known in advance and are not frequent nature.

To be eligible for an interview, candidates must clearly address the selection criteria in their cover letter, as outlined in the Conditions and How to Apply document.

Interested? To apply visit https://albany.elmotalent.com.au/careers/albany/job/view/445 for a full job information kit. 

If you are having any difficulties or for further assistance with the process please contact People and Culture at ***************@albany.wa.gov.au or on 6820 3110. 

Role related queries should be directed to Heather Bell, PA Executive Director Corporate and Commercial Services at ************@albany.wa.gov.au or on 6820 3073.

Deadline: Applications close 1pm, Thursday 14 March 2024