Address
Form of work
SalaryAbout us:
Rightside Creative Solutions is a Melbourne based artistic construction company specialising in set building, temporary urbanism, and brand activations for the events and entertainment industries. We work with marketing agencies, government agencies, theatres, galleries, and event promoters to create high-quality and unique content.
We are an inclusive workplace which welcomes diversity, with a small but social team who work closely together.
Overview:
We are seeking a highly organised, detail-oriented, and relationship-focused individual to join our team as a Production Coordinator at our location in Melbourne's north. As a vital member of our team, you will play a key role in facilitating the smooth and efficient delivery of projects and operations by ensuring effective communication between various departments and external stakeholders.
Responsibilities:
Project Coordination:
- Coordinate and manage all aspects of set building projects from inception to completion, including fielding enquiries, collaborating on quotations, scheduling projects and crew, and overseeing install and delivery logistics.
- Collaborate with clients and internal departments to develop project timelines and schedules.
- Ensure that projects are executed within established timelines and budget constraints.
Resource Management:
- Schedule and allocate resources, including manpower, materials, and equipment, to meet requirements for projects and internal operations.
- Liaise with suppliers to procure necessary materials and equipment in a timely and cost-effective manner.
- Liaise with building and finishing departments to monitor inventory levels and coordinate replenishment as needed.
Team Leadership:
- Supervise the production team to ensure adherence to project specifications and quality standards.
- Foster a positive and collaborative work environment conducive to creativity, productivity, and wellbeing.
- Conduct regular team meetings, briefings, and debriefs to review project progress, address challenges, and identify opportunities for improvement.
Quality Assurance:
- Conduct inspections to ensure that all set pieces meet quality standards and specifications.
- Implement corrective actions as necessary to address any quality issues or deviations from project requirements.
Communication and Documentation:
- Serve as the primary point of contact for internal and external stakeholders regarding project updates, scheduling, company policies, and other relevant information.
- Maintain accurate and up-to-date project documentation, including calendars, staff rosters, project tracking boards, schedules, and budgets.
- Facilitate effective communication between departments to ensure seamless coordination and collaboration.
Skills/ Qualifications:
- Bachelor’s degree in theatre production, set design, project or stage management, or a related field preferred.
- Proven experience in production coordination/management, preferably in a set building or events industry. Strong organisational skills with the ability to manage multiple projects simultaneously.
- Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
- Proficiency in project management software and Google Workspace (Monday.com and Connecteam as added advantages).
- Knowledge of construction techniques, materials, and safety protocols.
- Knowledge of Project Management techniques.
- Knowledge of CAD and Graphic Design software preferred but not essential.
Benefits:
- Dynamic work environment dedicated to delivering high-quality output. Skilled and close-knit team.
- Opportunity for creative input tailored to your professional background.
- Opportunity for professional growth in a role designed to expand your skills and advance into senior management positions.
- Work with prestigious arts organisations and projects.
Application Process:
Interested candidates should submit a resume and cover letter outlining their qualifications and relevant experience.
