EA/Administrator

Women in Technology WA is a dynamic not-for-profit organization dedicated to championing and promoting women in the technology industry.

Job Title: Executive Assistant/Administrator
Organization: Women in Technology WA (WiTWA)
Location: Perth CBD, Western Australia, with flexible work-from-home options
About Women in Technology WA (WiTWA):
Women in Technology WA is a dynamic not-for-profit organization that champions and promotes women in the technology industry. With a mission to empower, support, and advance women in STEM, WiTWA is committed to fostering diversity and inclusion in the technology sector.
The WiTWA Volunteer and Delivery team has ambitious goals and key deliverables for 2024. Your contribution to the WiTWA Delivery team will directly impact WA's STEM and technology landscape. This includes inspiring children in low ICSEA schools - both regional and metro - into the STEM field through storytelling and improving students awareness (and the awareness of key influencers in their life - parents, teachers, careers councillors) as to the future of work, the career options available to them in that future, and the multiple pathways available to pursue those careers.
Job Summary:
As the Executive Administrator at Women in Technology WA, you will be pivotal in providing comprehensive administrative support to the Techtrails Community Manager. This position requires a highly organized individual capable of managing various administrative tasks, including but not limited to managing inboxes, arranging travel, coordinating catering, gifts, and accommodation, creating presentations, maintaining documentation in G-Drive, arranging meetings, and handling communication with schools, volunteers, committees, and partners.
Key Responsibilities:

• Administrative Support:

• Manage inboxes, filter and respond to emails on behalf of the Techtrails Community Manager and Co-Chairs.
• Arrange travel, catering, gifts, and accommodation for Techtrails initiatives and events.
• Create and edit PowerPoint presentations for various purposes.

• Documentation and Reporting:

• Maintain and file documentation in G-Drive or other designated systems.
• Generate reports for weekly and monthly meetings as required.

• Meeting Coordination:

• Arrange internal and external meetings, including scheduling, room setup, and logistical coordination.
• Assist in the creation of meeting agendas and take meeting minutes as needed.

• Communication Management:

• Communicate with schools, volunteers, committees, and partners on administrative matters.
• Handle inquiries and ensure effective and timely communication.

• Data Management:

• Manage large volumes of data and forms efficiently.
• Ensure accuracy and completeness of data.

Qualifications

• Proven experience as an executive assistant, administrator, or similar role.
• Exceptional organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and G-Drive.
• Strong communication and interpersonal skills.
• Ability to adapt quickly and create order in unstructured environments.