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Form of workWork for a leading Architecture practice who are in need of an meticulous Executive Assistant / Bid Coordinator!
About Them:
Working for one of Australia's most refined international design practices, this role is one of a kind, supporting a highly regarded, easy going Director where your day to day just will never be the same. This practice all about a creative, diverse culture where this Executive Assistant/Submissions Coordinator will reinforce this by making sure all functions of the business are looked after, from involvement with key clients, project management and administration you will be extremely hands on!
Your Day to Day:
- Extensive diary and email management
- Coordinate and manage regular/ad hoc internal and external (client) meetings
- Set up and management of meeting rooms
- Liaising with clients on a regular basis
- Maintain a well organised document filing system
- Being an advanced user of the company’s data management and project management software
- Being well versed in the company’s policies and procedures and monitoring compliance
- Submissions
- Formatting and composing fee proposals
- Ordering of consumables, stationary and office supplies
- Managing and coordinating maintenance of the office and equipment
- Organising event and team functions
- Coordinating with external marketing consultants
- Organising photo-shoots on completed projects
- Co-ordinating content for upcoming competition entry or magazine submissions
- Ad-hoc graphics work
- Formatting presentations for internal or external use
- Extensive diary and email management
- Travel co-ordination and management
- Assist in the implementation of executive initiatives/projects
- Assist in the preparation of reports, memos, letters and other documents using word processing, spreadsheet, database or presentation software
- Ad-hoc duties as needed
- Previous Architecture practice experience would be ideal
- Microsoft Office, Excel, and Outlook experience
- 3-5 years experience in a PA capacity and ant exposure to submissions/ bids/tenders
- Experience in InDesign
- Ability to adapt to frequent changes while coordinating and ensuring timely and effective delivery of services
- Excellent organizational and multi-tasking skills
- Must enjoy a fast-paced environment
- Positive attitude and capability to engage with people
- Generous salary package based on your experience
- Flexible working hours could be offered
- Develop skills in new areas
- Working with a supportive team
if this sounds like something you are interested in please send your resume through to Natalie Kotzias directly via the links below.
Please note: Only shortlisted candidates will be contacted!
