AddressBelmont Private Hospital is a 185 bed acute mental health hospital with an established reputation for excellence in the delivery of a broad range of acute mental health services. We offer a range of specialty and sub-specialties to meet the needs of the population. Our recent hospital expansion makes Belmont Private Hospital the second largest private mental health facility in Australia.
Belmont Private Hospital is seeking applications from suitably qualified and experienced Executive Assistants who are interested in this exciting career opportunity.
We are looking for someone who is extremely proactive, highly capable and has a strong attention to detail. You must have strong written and verbal communication skills plus the ability to manage and prioritise multiple tasks. You must maintain the utmost levels of discretion and confidentiality with respect to sensitive matters. Any previous experience working in a hospital environment will be advantageous.
This position is responsible for providing supporting the Hospital’s CEO and Leadership Team in all aspects of office administration including:
- Complex diary management for the CEO and Director of Clinical Services
- Scheduling and secretariat for all committee and departmental meetings including agenda development, minute taking and tracking of actions
- Human Resources Administration: on-boarding and off-boarding employees including preparation of employment contracts and facilitating payroll documentation
- Development and dissemination of internal and external communications
- Credentialing of Visiting Medical Officers
- Document Management, and
- Ensuring the hospital’s administrative procedures comply with quality and accreditation requirements.
Job Competencies Required
- Demonstrated experience as a C Suite Executive Assistant (minimum of 5 years’ experience)
- Advanced skill level in Microsoft Office Suite
- Excellent interpersonal, written and verbal communication skills
- Demonstrated knowledge and extensive office management experience
Desirable Qualifications and Experience:
- Degree or Diploma in Office Administration/Business
- Experience in credentialing of doctors and HR administration would be advantageous
The ideal candidate will have the following personal attributes:
- A strong customer focussed approach to service delivery
- Proven time management and organisational skill
- Exceptional ability to prioritise and juggling multiple tasks simultaneously in a fast paced environment
- High levels of attention to detail
- Ability to work independently as well as in a team, displaying a “can do” attitude and a keen interest to learn
- Proven commitment to professional development and quality improvement
- Open, honest approach with the ability to maintain strict confidentiality and discretion
- Shows initiative, adaptable and proactive
- Ability to remain calm whilst working under pressure
- All employees are required to complete and maintain their mandatory education and competencies in accordance with Belmont Private Hospital policies and procedures.
Vaccination Preventable Disease
It is a condition of employment for all employees to be, and remain, vaccinated against the following vaccine preventable diseases during their employment:
- COVID-19
- Measles, Mumps, Rubella (MMR)
- Varicella (chicken pox)
- Pertussis (whooping cough)
- Hepatitis B
- You must be able to provide serology (blood test) evidence for the above mentioned vaccinations
- Please note you are not susceptible to the VPD's listed in the role description
You will be asked to supply this evidence if you are the preferred candidate for the role.
For more information regarding this position, please contact Mary Williams.
To submit your interest, please send your cover letter and CV to Erin Payne
**********@aurorahealth.com.au
Please note: We will only be contacting applicants who meet the mandatory qualifications and requirements as listed above.
