Executive Officer (372168)

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Appointment to the role is on a permanent basis (up to 73.5 hours per fortnight).

• Provide high level administrative and secretariat support to the position of Deputy Secretary Transport and Infrastructure including; manage the flow of information within the Deputy Secretary’s Office, referral of matters for comment or further action, organising meetings and seminars,  taking minutes and ensuring all agenda items and associated papers are available.
• Act as a first point of contact, screening telephone and personal enquiries and providing a high level of client service.
• Coordinate the provision of executive support services within Transport and Infrastructure Group including; leave rostering, dissemination and collation of information, standardisation of practices and relevant training.
• Develop, maintain, implement and monitor administrative procedures to ensure the efficient processing of high level correspondence including replies to letters to the Minister, Issues Briefs, QTBs and ECBs within the Group.
• High level liaison with Ministers, Ministerial Offices, senior State and Federal Government staff, private organisations and the general public on behalf of the Deputy Secretary.
• Work collaboratively with the Secretariat Unit to ensure smooth and efficient workflows between the Department and the Ministers’ Offices.
• Provide mutual backup, support and guidance for other divisional support staff as required.
• Undertake special duties or projects within the individual’s capabilities or for developmental purposes.

 Statement Of Duties - Executive Officer (372168).docx

 Statement Of Duties - Executive Officer (372168).pdf

 Advice to applicants.DOCX

 Advice to applicants.pdf

To apply, please provide a one - two page document outlining your experience skills, and knowledge as they relate to the statement of duties and a copy of your current resume.

Online applications are preferred, please click the blue Apply Now button.

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 Application for Employment (Form 201).DOCX

 Application for Employment (Form 201).pdf