AddressThis position serves as a trusted member of Clelands Lawyers Adelaide, and as such you must ensure precision in your work; respect strict confidentiality requirements; organize, classify, and categorize paperwork associated with complex cases; and navigate the legal and billing software.
Summary of the Position
- Performs all secretarial duties for a group of lawyers
- Requires knowledge of policies, procedures, precedents and specialised terminology
- Maintains a working knowledge of lawyer’s area of practice
- Is a pivotal role in the firm and as such this occupant must be proactive and work in cooperation with other legal secretaries to ensure all work in the firm is completed in a timely manner and to a high standard
Statement of Key Responsibilities / Duties
Supporting a team of lawyers you can expect to provide high level PA support. Your duties will be varied and you can expect them to include:
- Diary and email management;
- Attending to dictation;
- Drafting and coordinating letters and documents;
- Client liaison as required;
- Monthly billing and debtor follow up as required;
- Coordinating and scheduling meetings as required;
- Opening, closing, maintaining and archiving files;
- Understand the requirements for court documents;
- Arrange for filing of court documents;
- Document preparation including legal briefs, court subpoenas, and other office-related letters or documents;
- Organise and maintain accurate legal files in both electronic and hard copy format;
- Gathering necessary documents for trial and submitting paperwork to court as required;
- Maintaining and update precedents as required;
- Assisting other secretaries to ensure timely completion of work;
- Assist fee earners with WIP administration;
- Ensuring disbursements are allocated in a timely and accurate manner;
- Other ad-hoc duties as may be required.
Special Conditions
- Reasonable out of hours’ work may be required from time to time.
- Normal working hours are between 8.30am and 5.00pm Monday to Friday.
Personal Abilities and Attributes
- Passionate and positive personality
- Exceptional people skills
- Ability to communicate clearly
- Excellent time management and planning skills
- Ability to work under pressure and multitask effectively
- Well presented
- Innovative
- Good conflict resolution skills
- Client orientated
- Enjoys being part of the Clelands Lawyers Adelaide team and recognising team successes
Qualifications
Qualifications such as a Certificate or Diploma in Legal Studies (or similar) are desirable but not essential if history of previous experience can be established.
Experience
- A sound knowledge as a Legal Secretary - at least 5 years, or experience in other legal roles to assist the transition to Legal Secretary
- Excellent typing and document preparation skills;
- Familiar with legal terminology and Government regulations; and
- The ability to communicate with people in a way that is positive and professional.
