Address About us The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.
About the role We have an opportunity for an individual to join us as Fleet Purchasing Support Officer on a 12-month, fixed term basis. In the role you will provide advice and support services to a range of clients, including general government departments and agencies, over the longer-term to guide their transition towards ZEV purchases. Services include being responsive to client requests by providing advice on the Standard Motor Vehicle Policy, guidance on motor vehicle selection of vehicles from the Approved Vehicle List, the day-to-day operational administration of vehicle purchasing and lease arrangements, provision of quotations, ordering vehicles and processing invoices.
This position presents an exciting opportunity to support the Fleet Purchasing arrangements and work with clients to increase their understanding of fleet vehicles and work towards the increase uptake of zero emissions vehicles in the government fleet.
Key Accountabilities include:
Providing support and advice to clients on all aspects of vehicle selection and purchase to ensure compliance with the Standard Motor Vehicle Policy to all VicFleet clients.
Administering all operational and administrative aspects of vehicle lease and purchase arrangements, including providing quotes, ordering, reconciling delivery acceptance forms and processing invoices.
Proactively following up scheduled and late deliveries with dealers and invoice approvals from customer agencies for timely payment.
Establishing and maintaining effective working relationships with a range of clients from general government departments and agencies and representatives from the motor vehicle industry, contractors and suppliers to ensure the timely delivery of vehicles.
Please refer to the position description for further details.
About you
To be considered for the role, you must be able to demonstrate:
Experience in fleet leasing and or fleet management including vehicle selection, procurement and lease management, a good knowledge of the motor vehicle industry, leasing and vehicle product knowledge.
Well-developed organisational skills with demonstrated ability to set priorities, manage tasks under pressure whilst delivering excellent customer service.
Demonstrated ability coordinating concurrent activities whilst balancing priorities and a commitment to internal policies within tight timeframes.
Well-developed interpersonal skills and communication skills (written and verbal) with an ability to liaise and negotiate effectively with clients, stakeholders and external suppliers.
Excellent computer skills including full use of Microsoft Office applications. Experience in using office 365 would be an advantage.
Mandatory requirements
Experience in fleet leasing or fleet management including vehicle product knowledge, procurement and lease management.
How to apply
Apply before the advertised closing date 11:59pm on 24 January 2024. All applications should include:
a resume; and
a cover letter which addresses the key selection criteria (within three pages)
Other relevant information
The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.
This position is only open to applicants with relevant rights to work in Australia.
Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form. Employment of successful candidates will be subject to a National Police Check.
DGS actively promotes diversity, inclusion, and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles in DGS can be worked flexibly, however it may differ from role to role.
