Information Coordinator

• Based in Darwin
• Full time permanent opportunity
• Commitment to a diverse workforce

Your new company
The Department of Infrastructure, Planning and Logistics (DIPL) plays a lead role in planning strategic and long-term integrated land and infrastructure that supports community needs, sustainable economic development and future growth across the NT. It provides a range of regulatory and customer services in relation to land and the built environment, including administrative support for a number of statutory boards.

To find out more about DIPL, please copy and paste this link into your browser: https://dipl.nt.gov.au/

Your new role
The primary purpose of the Information Coordinator role is to provide high level secretariat and administrative support directly to the Director of Passenger Transport, in addition to other unit managers and department staff.

The Passenger Transport team works in a fast-paced environment, managing multiple concurrent tasks and projects, which requires members to demonstrate initiative and problem-solving skills. A strong work ethic, reliability and the ability to work under pressure would be essential to be successful in the role.

Key duties and responsibilities:

• Provide administrative support, including word processing, diary management, arranging appointments, information management, call screening and directing the flow of communication for the Director, managers and staff
• Provide secretarial support in the coordination, preparation, review and tracking of requests for information, ministerial documents and briefs, including the management of the generic email account
• Arrange meetings and workshops, develop agendas, take minutes, and arrange business travel
• Arrange recruitment requirements through e-Recruit and provide a scribe service
• Code invoices using the NTGPay system

What you'll need to succeed

• Well-developed oral and written communication skills with the ability to adapt communication style and approach to meet the needs of different audiences
• High level computer literacy skills across the Microsoft Office suite
• A sound understanding of online electronic systems such as e-Recruit, PIPS, TRIPS, NTGPay and VBS, or similar electronic records, travel and finance systems
• Knowledge and experience in the implementation and delivery of administrative support services, the ability to see tasks through to completion, work under pressure, managing priorities and conflicting deadlines
• Ability to build and sustain positive relationships with team members and stakeholders and participate actively in teamwork
• Ability to maintain confidentiality and demonstrate tact, sensitivity and integrity in dealings with the public, employees and stakeholders
• Resilience in the face of challenging situations and ability to maintain a positive attitude at all times

What you'll get in return
This role is an AO3 designation. Salary range is between $64,773 - $69,746 + super, pa.
The role includes multiple benefits including 6 weeks annual leave and comprehensive on-the-job training. Please email ****@hays.com.au to find out more. Details of this designation and what could be assessed can be found via this link: https://ocpe.nt.gov.au/__data/assets/pdf_file/0014/243302/capability-framework-ntps.pdf

What you need to do now
Applicants must have full Australian working rights to apply.
To read the official role description, as well as apply, please copy and paste this link into your browser: https://jobs.nt.gov.au/Home/JobDetails?rtfId=280553
Information for applicants on inclusion and diversity and special measures recruitment plan can be found there.

Applications will not be accepted via the 'Apply Now' button.
For any questions, please email ****@hays.com.au.
Closing date: 11:59pm (ACST) on 22nd November 2023