Managers Assistant

$76K – $82K Total Remuneration Package (pro-rata)
$68K – $73K Base Salary (pro-rata)
Location: Sunshine Coast
Vacancy No: 2945
Max Term Full time (September 2023)
Applications close: Monday, 03 October 2022 11:59pm AEST

Why work with us?

There is no better place to live and work than on the Sunshine Coast, especially with an outstanding organisation like Sunshine Coast Council.

With the vision to be Australia’s most sustainable region - Healthy, Smart, and Creative, council is at the forefront of delivering a number of region-shaping projects that will see the region become a hub for innovation, entrepreneurship and creativity, along with opportunities and a lifestyle for all to enjoy.

About the Role

Design and Placemaking branch (DPS) provide expert solutions in the planning, development and delivery of urban designs that will support and align to council’s vision and urban design and placemaking management

As Managers Assistant you provide professional and confidential secretarial and administrative support to the Manager Design and Placemaking Services and provide a point of contact for all internal/external customers.

Key duties include:

• Provide comprehensive and confidential support and assistant functions to the manager by:
  • Delivering quality and timely responses to communication and correspondence
  • Researching and analysing information in order to prepare correspondence, reports, agendas and minutes on behalf of the Manager and attend to follow up actions
  • Prioritising appointments and meetings and appropriately schedule and maintain diaries
  • Liaising with other staff, management and external service providers in an efficient and courteous manner

• Demonstrating well developed interpersonal and communication skills, including advanced skills in the use and understanding of computer system applications

• Work effectively as a positive member of the branch, supporting the team and ensuring quality customer service at all times

• Manage the finance functions of the Design and Placemaking Branch including reconciling purchase cards and raising/receipting purchase orders

The role is currently based in Caloundra but will be relocated to Nambour towards the end of 2022/early 2023.

About you

As an administrative professional you are experienced working in a highly professional team with confidential subject matter. You have demonstrated business acumen and ability to apply legislation, policies, standards, regulations and procedures relevant to the area of work.

You have strong time management skills and can prioritise tasks. You can work both independently and interdependently to ensure work tasks are delivered on time and to a high standard.

You are a strong communicator and have excellent customer service skills. You have a demonstrated ability to prepare standard business correspondence and use your initiative and sound judgement to guide customers and resolve problems.

You are proficient in relevant computer software, applications, systems, databases and mobile devices including Microsoft Office, electronic data content management, web publishing, customer management, property and/or financial and human resource systems.

Our Culture & Employee Benefits

Council is committed to creating an inclusive, culturally diverse, healthy, skilled and dedicated workplace culture. As an employee you will enjoy a range of benefits and working styles to suit you:

• Wellbeing: Your wellbeing is important to us therefore we offer a number of different initiatives such as discounted health related memberships, fitness passport, employee assistance program and development opportunities.
• Flexibility: We know it is important to balance life and work, therefore we offer flexible working including a 9-day fortnight and a hybrid WFH model that help you be your best.
• Extras: Those extras make a difference therefore we offer salary packaging options on novated leases, superannuation, smartphones and devices. We also pay you 17.5% leave loading and generous Superannuation where council will contribute 12% Superannuation in addition to your 6% superannuation contribution.

How to apply

Your written application should include:

• A 1-2 page cover letter demonstrating your ability to fulfil the mandatory and desirable requirements on the Position Profile. Keep the key responsibilities in mind when addressing this criteria; and
• A current resume or curriculum vitae.

Once you have these two documents ready,

Further Information

Helpful information to assist you in completing your application is available on the Sunshine Coast Council website.

For specific enquiries contact Ben McGovern during business hours on 0433 579 ***.

We're working hard to create an inclusive workplace that reflects the diverse community we serve. If you require adjustments at any stage of the recruitment process, please reach out to the Recruitment Team *********@sunshinecoast.qld.gov.au.

At Sunshine Coast Council, we embrace differences in gender, age, ethnicity, race, cultural background including First Nations, disability, religion and sexual orientation. To deliver the best service to our region we want a workforce that reflects the diverse community that we serve. Sunshine Coast Council strongly encourages all suitable applicants to apply for this role.

Applications close: 03/10/2022 11:59pm E. Australia Standard Time