AddressRoles and Responsibilities
The role encompasses administrative support to the running of the Music Department under the direction of the Director of Music. It involves liaising with the Director of Music, music staff, school staff and venues to ensure the effective planning and smooth running of the music program.
Music/Arts Administration Tasks
· In collaboration with the Director of Music, plan and organise music concerts and events.
In consultation with the Director of Music, work to increase the online presence of the music program.
· Manage music department phones queries, email and written correspondence as required.
· Raise purchase orders, process invoices and manage instrumental teaching room schedules.
Coordinate the organisation and consolidation of casual music staff timesheets.
· Book venues and facilities as required and maintain accurate records.
· Assist with the maintenance of accurate database records on students, staff, assets, performance uniforms and the music library.
· Attend to the annual operational requirements of the school such as ensuring routine annual tasks are carried out for compliance purposes.
· Assist with the ongoing care and maintenance of musical instruments including maintaining database and asset register.
· Attend scheduled staff meetings and carry out other duties as required to ensure the success of the Music Program.
· Coordinate with the Director of Music regarding travel and accommodation requirements for external music events as required.
· Undertake other duties as directed by the Director of Music, Business Manager and Principal.
· Assist the Friends of Music Committee with events as required.
· Attend the Music Department concerts and other events out of hours as required by the Director of Music and School Leadership.
Music Library Tasks
· Ensure that print music resources required by the music program are procured in a timely manner, distributing music and practice parts and maintaining records of all music used.
· Scan music for practice parts and assist with the preparation of music folders.
· Assist with maintaining accurate inventories for incoming music purchases.
· Assist with always maintaining the music library in a clean and tidy state.
· Ensure that the music library database is maintained and up to date.
Personal Qualities
Essential
· Experience working in Music/Arts Administration in a similar role.
· Exceptional interpersonal skills including the ability to build relationships with a wide variety of people including music staff, students, parents and external providers.
· Good technical aptitude and understanding of IT systems, software and databases; including Word, Excel, Microsoft Teams, Compass, Cases, Adobe Indesign or similar software.
· The ability to design and create official programs for major concerts.
· Musical literacy including the ability to read music to assist in the preparation of music resources for rehearsals and performances in consultation with the Director of Music.
· Outstanding written and verbal communication skills with fine attention to detail.
· The ability to plan and assist with logistical requirements for concerts and events.
· A high level of initiative and a willingness to be flexible within the role to ensure that the music program and event requirements are met on time.
Desirable
· Tertiary qualifications in Music/Arts Administration or equivalent relevant experience.
· A familiarity with and interest in music education and performing arts in Australia.
Interviews are planned to be arranged for 18 and 19 July. For any further details about the music department or this role you can contact the Director of Music, Mr Rick Keenan at ***********@education.vic.gov.au.
