Office Administration With Australian Bloodstock

We are seeking a highly organized and adaptable Office Administrator to join our fast-paced Racing Administration team. As the Racing Administration Office Administrator, you will play a crucial role in ensuring the efficient operation of our administrative processes, providing support to various departments, and contributing to the overall success of our racing events. If you thrive in a dynamic environment, possess excellent organizational skills, and have a keen eye for detail, we invite you to apply for this exciting opportunity.
Key Responsibilities:
Administrative Support:

• Provide comprehensive administrative support to the Racing Administration team, including document preparation, data entry, and record maintenance.
• Assist in the organization and execution of administrative tasks related to racing events, such as registration, documentation, and participant communications.

Communication and Coordination:

• Serve as a central point of contact for internal teams, external vendors, and participants, facilitating clear and timely communication.
• Coordinate meetings, conferences, and appointments for the Racing Administration team, ensuring efficient scheduling and logistics.

Document Management:

• Maintain organized and up-to-date filing systems for documents related to racing events, including participant information, permits, and regulatory compliance records.
• Assist in the creation and distribution of event-related materials and documentation.

Logistical Support:

• Collaborate with various departments to ensure seamless logistical coordination for racing events, including facility bookings, equipment setup, and transportation logistics.
• Assist in the coordination of travel arrangements for staff and participants when necessary.

Budget Tracking:

• Support the Racing Administration team in monitoring and tracking budgetary expenditures related to racing events.
• Assist in the preparation of financial reports and documentation for review.

Problem-Solving:

• Proactively identify and address any administrative challenges that may arise during racing events, working collaboratively to find effective solutions.
• Maintain a keen awareness of timelines and deadlines to prevent and address potential issues promptly.

Qualifications:

• Previous experience in Office Administration or event management is preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with administrative software.
• Excellent organizational and time-management skills with the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal.
• Ability to thrive in a fast-paced and dynamic work environment.
• Knowledge or interest in racing events is a plus.

If you are a detail-oriented and proactive individual with a passion for efficient administration in a fast-paced racing environment, we invite you to apply for the Racing Administration Office Administrator position. Join us in supporting the smooth execution of thrilling racing events!