Partnerships Activations Coordinator, Vivid Sydney 2024

• Destination NSW is seeking applications and itemised quotations for the provision of Partnerships Activations Coordinator for Vivid Sydney 2024
• Please note this is not a position of employment but a contract for the supply of services. Companies can propose a person for this contract. Individuals with an ABN as either sole trader or company can apply for the supply of services.
• Click here access the Request For Quotation 

About us

Destination NSW is the lead agency, champion and voice for the visitor economy within the NSW Government.
Spearheading a whole-of-government approach to visitor economy growth, Destination NSW is responsible for leading the delivery of the NSW Visitor Economy Strategy 2030 in partnership with government and industry.
Destination NSW influences and shapes the visitor economy through strategic research, policy and thought leadership, stakeholder engagement and consultation, commercial partnerships and investment in visitor experiences, business support, marketing and events.
Investing in a world-class events calendar to maximise economic and social benefits and, position NSW as the events capital of the Asia Pacific, is a key strategic pillar of the Visitor Economy Strategy 2030.
Vivid Sydney, the largest event in Australia, is owned, managed and produced by Destination NSW. Vivid Sydney has been integral in positioning Sydney as the creative capital of the Asia Pacific and, instrumental in driving visitation to Sydney and stimulating the city’s visitor economy (the ‘Event’). For more information visit: www.vividsydney.com

Timeline

• Deadline for receipt of clarification requests: 10:00am Friday 1 March 2024 (Sydney Time)
• RFQ closing date: 10:00am Friday 8 March 2024 (Sydney Time)
• Interviews: Week commencing 11 March 2024
• Successful contractor notified: Week commencing 11 March 2024
• Unsuccessful contractor(s) notified: Week commencing 11 March 2024
•  Commencement of Contract: Monday 18 March 2024

What Destination NSW requires 

Destination NSW requires an itemised quotation which addresses the items in Annexure A, i.e. Specifications of Service, Key Considerations and General Items. Attention should also be directed towards the Selection Criteria.

1. A written response of no more than two (2) pages which addresses the Selection Criteria and Specifications of Service outlined in Annexure A
2.  An itemised all-inclusive separate quotation for Vivid Sydney 2024 exclusive of GST but inclusive of all other taxes and charges. The Supplier should anticipate that the Services will require ongoing commitment of 5 days per week during pre and post Festival periods with 6-day weeks for the 6-week festival period to include Bump in, Festival and Bump out and should quote accordingly, whether that be on a daily basis or for the completion of Services required as a whole. An indicative daily rate will also be required for any additional works requested outside the scope of the Services set out below.
3. The payment schedule will be based upon a schedule for delivery of the Services with payments made against milestones achieved. The milestones will be set out in the contract to the Supplier. Applicants note that payments will may not be on a monthly basis but rather on completion of outcomes and tasks.
4. Current curriculum vitae including details for two (2) referees.

Clarification of Requests for Quotes:

If you require clarification of this Request for Quotation, please click here to email the Vivid Sydney team.
Please note that any clarifications will be given to other contractors that have been offered the opportunity to provide a quote. Clarification Addendums will be posted via the Work with Us page on the Vivid Sydney website.

How to respond to a Request for Quotation (RFQ):

Please review the relevant RFQ documentation, Clarification Addendums, Frequently Asked Questions and Terms & Conditions prior to preparing your response.
Respondents should address the specific requirements of the services and, the selection criteria detailed within the RFQ documentation. Answers and supporting documentation will need to be uploaded via the Vivid Sydney Website using the Apply Now button.
NB: This form cannot be saved or changed after submission, please ensure that you check the accuracy of your information prior to submitting.