PAYROLL AND ACCOUNTS RECEIVABLE OFFICER

WHO WE ARE

Southern States Group is a very successful family-owned business, with a great culture. We are renowned for delivering worlds best technologies and exceptional innovation & customer service. Since 1993, we have established ourselves as a key equipment, service, and parts supplier to major transport and  logistics companies in Australia. Today, our World leading brands include:-

• Thermo King -Transport Refrigeration of trailers, trucks, vans, intermodal and air cargo
• Transit Air - Rail HVAC - Air conditioning for Trains and trams and locomotives
• Whiting- Roller shutters doors for all transport vehicles
• Robinson- Roller shutters for service vehicles
• Joloda Hydraroll- Moving floors for vehicles and warehouses, and 
• Anteo -Tail lifts for trailers, trucks, vans, and utilities  

THE ROLE

Reporting to the Finance Manager, an exciting opportunity has become available for a Payroll and Accounts Receivable Officer to join our ever-expanding team. The Payroll and Accounts Receivable Officer is responsible for all PAYROLL AND ACCOUNTS RECEIVABLE tasks. This role involves accurate payroll processing, PAYG, Workcover, Payroll tax, maintaining customer accounts, processing invoices and collecting payments. The role shall also assist with reception and admin duties when required.

This role requires a strong understanding of PAYROLL AND financial systems, attention to detail, and the ability to work confidentially and collaboratively with internal and external stakeholders.

PAYROLL

• Process payroll accurately and efficiently.
• Knowledge of awards
• Maintain confidentiality and security of employee payroll information.
• Maintain accurate payroll records and employee data, including hours worked, leave balances, and salary adjustments. Ensure confidentiality and security of sensitive employee information.
• Handle all aspects of payroll administration, such as setting up new employees in the payroll system, updating employee information, and processing terminations or resignations.
• Reconcile payroll transactions and resolve any discrepancies or errors. Collaborate with the Finance Manager to ensure accurate financial reporting.
• Generate payroll reports, including payroll summaries, tax reports, and other required reports.
• Respond to payroll-related inquiries from employees and managers. Provide assistance and guidance on payroll-related matters.
• Prepare PAYG on a fortnightly basis and payroll tax, super on a monthly basis.
• Ensure payroll-related activities, such as WorkCover and child support, are reconciled, processed and reported
• Annual reconciliation lodgement of all PAYROLL AND oncosts eg. Workers Compensation, Payroll tax, superannuation and STP.
• Calculate all workcover payments for employees for their salaries accurately and liaise with the workcover authority to ensure compliance.

ACCOUNTS RECEIVABLE

• Proficiency in managing ACCOUNTS RECEIVABLE functions, such as generating and sending invoices, tracking payment receipts, and following up on overdue accounts.
• Reconciling customer accounts, resolving discrepancies, and managing customer inquiries.
• Prepare and analyse ACCOUNTS RECEIVABLE aging reports.
• Report the status of debtors to the CEO on a weekly basis.
• Set up new customer accounts after assessing customers' credibility and obtaining necessary approvals. Ensure that Credit Applications and PPSR registrations are maintained and report any issues.
• Perform credit checks for new customers and ensure existing customers remain within trading terms. Keep an eye on Creditor Watch alerts and consult Finance Manager for any possible risk of default.
• Reconcile cheque, EFT, and cash payments to the bank statement on a daily basis and prepare banking deposit paperwork.
• Prepare monthly debtor statements and other reports relevant to the role, including preparing and sending monthly account statements to customers.
• Contact debtors with outstanding accounts in line with our trading terms.
• Monitor customer compliance with agreed Terms & Conditions of Business.
• Handle archiving related tasks.
• Handle stock handling journals.

GENERAL DUTIES

• Assist the Business Manager with the implementation of our new Payroll System.
• Bank Reconciliations related to ACCOUNTS RECEIVABLE and Payroll. 
• Carry out admin/reception tasks when required.
• Carry out all other adhoc tasks requested by management.
• Provide backup for both accounts payable and reception while members are on leave, if required.
• Contribute ideas and suggestions to improve processes and systems.
• Ensure your work is completed in appropriate timeframes and strive for high productivity.
• Ensure all department processes, procedures, and activities are recorded, and ongoing reviews and corrective actions are performed to ensure continuous improvement of the department
• Exceptional accuracy and attention to detail.
• Flexible approach to working hours.
• A professional appearance.
• Excellent communication and people skills.
• Ability to use initiative and has a strong work ethic.

Qualifications/Experience:-

• Minimum 3-5 years’ experience
• Certificate IV in Finance/Business well regarded.

What we offer:

• Modern and clean facilities
• Great coffee
• Onsite gymnasium
• Training and upskilling 
• Excellent team culture
• A strong safety culture

How to apply

If you are ready to excel in a fantastic family owned business; who take care of its people, then we want to hear from you!

If you believe you have the necessary skills and attributes and would like to explore this opportunity further, please apply with a cover letter and a resume.  We thank you for your application. Please note we will only be contacting shortlisted candidates.