Planning and Scheduling Lead

A career with Viva Energy is more than just a job! It’s an opportunity to be part of something bigger. The opportunity to join an amazing team committed to supporting our evolving energy needs and helping to build a secure and sustainable energy future.

Our energy helps people reach their destinations, fuels industries, support local businesses and communities. We are proud of the role we play in the local economies where we operate and supporting Australia’s energy security.

Our future plans will support a transition to sustainable, lower carbon energy solutions. At the heart of our plans is people power. People who want to be part of the change and the solution. People who want to make a difference to ensure our customers, communities, environment and the planet thrive today as well as tomorrow. Will you be part of the energy solution?

Leads the Maintenance Planning and Scheduling Team at Geelong Refinery. Responsible for the Planning and Scheduling of all preventative and corrective plant maintenance, tank maintenance, asset integrity programs and interventions at Geelong Refinery, Lara LPG Terminal and the Jetty (approx $80M p.a.)

• Leads a team of 10-15 planners and schedulers responsible for the planning, prioritisation and Scheduling of all preventative and corrective plant maintenance, tank maintenance, asset integrity programs and interventions at Geelong Refinery, Lara LPG Terminal and the Jetty.
• Responsible for the Planning and Scheduling of $80m p.a. of maintenance work executed by a team of 150-200 Viva and contractor personnel.
• Responsible for monitoring and reporting on the health of the Maintenance Execution Process through analysis of various KPIs.
• Responsible for continuous improvement of the maintenance execution process with a particular focus on the Planning and Scheduling function. Coaches and influences stakeholders across the business (e.g. maintenance, asset, operations etc) to deliver improvements in safety, compliance, productivity and cost.
• Development, training and succession planning for the Planning and Scheduling Team personnel.
• Works with stakeholders across the Maintenance, Turnaround, Project, Asset and Operations Teams to optimise the allocation of maintenance / project resources to ensure the refinery continues to deliver the highest priority work.
• Drives compliance with the Maintenance Execution Process to ensure that maintenance work is planned, scheduled and executed safely and efficiently.
• Focal point and Subject Matter Expert (SME) for all computer maintenance management systems (CMMS) and Scheduling systems (e.g. Primavera P6) used at Geelong Refinery.
• Ensures that all maintenance and construction work is executed in accordance with company and statutory HSSEQ requirements.
• Where assigned or nominated you’ll be responsible for incident response, investigation and management including Asset and Safety incidents.
• Responsible for resourcing the team with appropriately experienced and qualified team members.
• Leads the Planning & Scheduling Team in a manner that is consistent with the Viva Energy Values.

• Subject Matter Expert (SME) for all computer maintenance management systems (CMMS) and Scheduling systems (e.g. Primavera P6)
• Technical knowledge of maintenance and projects requirements in a major hazard facility.
• Skills, knowledge and experience in managing and delivering a complex change program.
• Demonstrated project management experience and track record in delivery that is on-time, within budget and meets quality standards.
• Clear and engaging written and verbal communication skills.
• Substantial experience in technical and people safety.
• Demonstrated ability to create and deploy engaging process mapping and policy and procedure documentation that enables ‘simple’ application and compliance.
• Systems improvement to enable agile ways of working.
• Advanced skills in performance reporting that enables past performance metrics to  be used for effective decision making in risk mitigation and business improvement.
• Demonstrated ability to effectively utilise all available communication channels to ensure that the team is kept up to date and engaged.
• Experience in leading a professional team in all aspects of the team member lifecycle with high percentage blue collar, allocating resources and managing priorities.
• Demonstrated ability to positively influence a diverse stakeholder group including senior stakeholders, individual contributors, suppliers and customers.
• Proven success is cross-functional collaboration and joint stewardship and change projects and the delivery of operational excellence.

We offer a range of benefits to help you to Grow, Belong and Thrive:

• Challenging roles and meaningful work to help you grow your career
• A leading approach to flexible working.
• Access to a range of best in class wellness initiatives.
• Celebrate you with an extra day of leave for your birthday.
• Generous and flexible parental leave - accrue full time super until your child turns five.
• A competitive package including performance incentives
• 25% fuel discount
• We pay your permanent and total disability and death cover insurance.

About Us:

At Viva Energy, our purpose is helping people reach their destination. We manufacture, import, blend and deliver energy products through our extensive supply chain network. We are the exclusive Shell licensee in Australia, and supply around a quarter of Australia’s fuel through our network of around 1345 service stations and through our commercial partnerships with some of Australia’s biggest companies.

It’s an exciting time to join Viva Energy, as we play our role in providing safe and reliable fuel supply today while preparing for the lower carbon energies of tomorrow. Our goal is to support the world's evolving energy needs and achieve net zero by 2050. Our future plans include a gas terminal and a solar energy farm, projects to support alternative energies such as renewables and hydrogen, and the development of strategic storage to improve fuel supply security.

Our Culture:

At Viva Energy we aspire to create a great place to work where everyone feels valued and has the opportunity to contribute to our success.

Achieving WGEA Employer of Choice accreditation and being certified as a Family Inclusive Workplace by Parents at Work in partnership with UNICEF Australia highlight that we are driven by our people.

We are open to flexibility options including part-time, job-share and flexibility in start and finish times. We are happy to explore what this could look like for you during the recruitment process.

We encourage applicants from diverse backgrounds to apply. Please let us know if you would like to be put in contact with a team member from our diversity pillars – Gender, First Nations Peoples, Pride, Culture, Families and Abilities – as you progress through the recruitment process.