Practice Administrator Legal Secretary - Office

• Join a top-tier Australian law firm
• Permanent, opportunity based in Darwin Office
• Provide direct and high-level support to our Litigation and Dispute Resolution Partner
• Collaborate and contribute to a successful and impactful team

The role

An exceptional opportunity awaits an experienced Practice Administrator. Join a top-tier Australian law firm with a permanent, role based in Darwin. Working as part of a dynamic and supportive team, you will provide pivotal support at a high level to our Darwin Partner In Charge, Mark Spain and his wider team. As an integral part of the team, this role has a specific focus on supporting and managing high-level administrative responsibilities.

Key responsibilities

• Provide high-level secretarial and administrative support
• High-level diary management with an emphasis on organising client meetings/calls, including a proactive approach to reorganising commitments on a needs basis
• Preparation for court documents and briefs to counsel

• Manage general accounts, monthly billing, client reporting, and expenses with a keen eye for detail
• File management and handling including opening and closing files and matters
• Managing incoming correspondence, emails and internal and external requests, as well as providing a proactive and efficient approach to producing correspondence without direction
• Be willing to step in and assist other team members during busy periods where required

Skills & Experience

To excel in this role, we are seeking a candidate with;

• Proven and distinguished experience in an administrative and/or secretarial role
• Highly organised with strong typing, and dictation conversion skills

• Strong multitasking and prioritization skills
• A flexible and proactive approach with a demonstrable drive to contribute to the business's profound success
• The ability to build and nurture positive relationships with colleagues and clients
• Strong technical skills (Outlook, Word, Excel, and PowerPoint)
• Professionalism in communicating / organising meetings with high-level internal and external stakeholders
• Proficiency in billing processes, ideally with previous experience using Aderant Expert software desirable or billing software

How to Apply?

We prefer to work directly with candidates, if you are interested in this role, contact the consultant, details below, for more information. Clayton Utz is an inclusive employer that supports flexible work arrangements, please feel free to discuss your flexibility needs with the recruiter for this role.

Consultant Contact Details

Accessibility and Inclusion

Agency submissions

Clayton Utz does not accept agency submissions unless the agency is specifically contacted by a member of the Clayton Utz Recruitment Team. Please do not forward candidate profiles or resumes to Clayton Utz partners, hiring managers or other employees - this will not constitute as an introduction to the firm and Clayton Utz will not be liable for a fee.