AddressAbout PIM
PIM Group is a creative agency with offices in Sydney, Melbourne and Byron Bay. PIM Group specialises in marketing and special events. For over 25 years we’ve been creating experiences, engaging consumers and pushing the boundaries of brand immersion.
If you have a love for detailed Project administration, creative problem solving and working in a super fast paced environment whilst being surrounded by a team of super creative thinkers then this is the role for you.
Primary Functions
This position will report directly to the Business Director and Office Manager and be based in our Sydney Headquarters. The ideal candidate will play a key role in supporting daily operations by handling administrative tasks, coordinating projects, and assisting the Account Management and Activation team with upcoming projects. This role will also coordinate all traffic into our busy studio of 5 designers.
This position requires a detail-oriented individual with excellent communication skills and a passion for the experiential and events industry. You need to be energetic, personable, approachable and have excellent attention to detail.
Daily Tasks:
Account Management Team Administration
- Support allocated project teams with general admin such as researching, sourcing and purchasing of items
- Stocktake items that arrive into Sydney HQ ahead of activations.
- Process of supplier invoices
Activation Team Administration
- Support the Activations team with all administration of van bookings, freight of events items and storage across Sydney, Melbourne and Byron
Creative Traffic Coordination (studio)
- Be the central point of contact for job status, drive & manage the allocation of work to team members, taking into consideration resource availability & skill-set
- Assign the best creative resources to the right briefs under the guidance of the Design Director
- Ensure that team members have a balanced workflow & realistic deadlines to meet
- Drive & support the agency process (briefing, reviews, approvals etc.) to manage expectations & ensure high integrity to agency & client
- Discuss any issues & ensure problems are resolved quickly & alert management of any issues that appear on a specific account
- Communicate with Account Management team members regularly, effectively, and appropriately on all deadlines updates
Finance
- Assist finance team with basic accounting with regards to invoicing and expenses
Required skill set for this role includes:
- Full working rights
- 2+ years in administration role
- High level of attention to detail and organisational skills
- Exceptional ability to learn, adapt, and discover and test new ideas
- Ambitious, proactive self-starter who can ramp up quickly
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Excellent organizational skills with the ability to multitask and prioritize workload.
- Drivers Licence is a must
- Must be in the office five days per week
- Advanced Microsoft Office 365 Skills
- Basic book keeping support (Xero)
Perks
- 3:2 hybrid work in a super flexible environment
- Your Birthday off - spend it with your family and friends
- PIM cares about your mental health and wellbeing - All PIMsters are granted wellness days per year to recharge and focus
- Paid Parking 2 days per week
- Monthly socials and team lunches to connect with the team
- A culture of growth and development
If you would like to apply please email *****@pimgroup.com.au and tell me why you want to be the next PIMster and attach your CV. Only CV's with a personal cover letter will be reviewed.
